The office receiving and responding to a request to review and inspect education records shall maintain a record of the request as part of the student’s education record. Records Not Subject to Access: Students generally do not have a right to review or inspect their parent’s financial records or certain confidential letters of recommendation that the student previously waived the right to review. Request to Amend Education Records: A student who seeks to amend his or her education record should submit a written request to the office responsible for maintaining the record. The request must clearly identify the part of the record that the student wants changed and specify the reason(s) the student believes it should be changed and include any documentation which supports the request. The College will notify the student in writing of its decision within a reasonable period of time, not to exceed forty-five (45) days of its receipt of the request. If the request is denied, the College will further notify the student of his or her right to request a hearing regarding the denial, the manner and deadline by which the student may request a hearing and a description of the procedures that will apply to the hearing. If the request to amend is denied following the hearing, the student will be afforded the opportunity to place a statement in the record that comments on the contested information and/or states why the student disagrees with the hearing board’s determination. D ISCLOSURE OF I NFORMATION C ONTAINED IN E DUCATION R ECORDS Subject to certain exceptions, which are described more fully below, FERPA also requires a student to provide written consent before the College discloses personally identifiable information (“PII”) from the student’s education records to a third-party. This includes situations in which an individual representing or acting on the student’s behalf, including a parent or attorney, makes a request for PII from the student’s education record or asks that such information be provided to a third-party. In such cases, the written request must: 1. be signed and dated by the student; 2. describe the specific records that the student has authorized for release; 3. identify the person(s) or entity(ies) to whom the disclosure has been authorized; and 4. state the purpose for the disclosure. The request should be submitted to the office responsible for maintaining the records requested. The College reserves the right to charge a reasonable copying fee, not to exceed the cost of duplication, in connection with requests to send copies of education records to third parties. Release of Student Information forms will be available at each Campus Registration and Advisement Office and on the College’s website to facilitate the making of such requests. A record of all requests for release of student information will be maintained by the office receiving and responding to the request.
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