• The disclosure concerns sex offenders and other individuals required to register under the Violent Crime Control and Law Enforcement Act of 1994, 42 U.S.C. §14071, and the information was provided to the College under 42 U.S.C. §14071 and applicable federal guidelines. Except in cases involving disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information and disclosures made directly to the student, the College will maintain a record of each request for access to and all disclosures of PII made to third parties and will make this record available for inspection and review by eligible students in accordance with the procedures set forth above. Disclosure of Directory Information: As noted above, the College may, in its discretion, disclose directory information about a student to a third-party without the student’s prior written consent. Such directory information includes a student’s name, postal and e-mail address, telephone number, date and place of birth, photograph, major field or program of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance/registration periods, enrollment status (e.g., full or part-time), number of credits, and degrees, honors and awards received. Directory information also includes student identification numbers issued by the College that cannot be used to gain access to a student’s education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a personal identification number (PIN), password or another factor known or possessed only by the authorized user. In accordance with FERPA, a student may request that the College not disclose directory information without first obtaining the student’s written consent. The request must be submitted in writing to the Registration and Advisement Office for the Campus at which the student is enrolled. The College will make a form available to students, on the College’s website and in each Campus’ Registration and Advisement Offices, to facilitate such requests. D EFINITIONS “Eligible student” refers to a student who is 18 years of age or older or who is otherwise in attendance at the College. “Education record” refers to records that are maintained by the College and which directly relate to a student. The term does not include: • Records that are kept in the sole possession of the maker, are used only as a personal memory aid and are not accessible or revealed to any other person except a temporary substitute for the maker of the record. • Law enforcement-related records created and maintained by the College’s Security Offices. • Records relating exclusively to an individual’s capacity as an employee and which are not available for use for any other purpose; provided, however, that the foregoing does not apply to employment records of student workers. • Records made or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional acting in his or her professional capacity or assisting in a
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