the ERT are not immediately available, the notification process will be implemented at the sole discretion of the College President or his/her designee. At least one member of the ERT will be designated with responsibility to monitor and ensure delivery of the notice by the designated means.
Emergency Response Team
• College President • Provost and Executive Vice President for Academic and Student Affairs • Regional Campus President for the affected campus(es) • Chief Facilities Officer • Executive Director of Emergency Management
• Director of Safety and Security for the affected campus(es) • Executive Director of Public Relations and Marketing • Assistant to the President and Board of Trustees • General Counsel
Timing and Content of Timely Warning Notice
A Timely Warning Notice should be issued as soon as pertinent information is available which indicates that there is a serious and continuing threat to the safety of persons or property on the College’s campuses or facilities. The notice must be issued even if all facts surrounding a criminal incident are not yet known. The Timely Warning Notice should include all information about the crime or situation that would promote safety and aid in the prevention of future crimes. Generally, the warning will specify the type of reported crime or dangerous condition, the time and location at which the reported crime or condition occurred, a description of the alleged actor(s), and information regarding precautions that individuals should take to avoid becoming a victim or to protect themselves or their property. The notice shall not, however, include personally identifiable information about the victims of the crime.
Methods of Communication for Timely Warning Notices
A Timely Warning Notice may be disseminated to campus community members via a variety of mechanisms or mediums. Depending on the nature of the incident, the College may issue the notice via one or more of the following methods:
• Rave Alert System • Campus public address system • Electronic mail messages • Text messaging/Twitter® alerts to cell phones of those enrolled in the service • Postings on the College’s social media pages • Posting on College’s website and myCCAC portal page • Physical postings and digital signage • Emergency/Severe Weather Information Hotlines
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