criminal and/or judicial investigation in accordance with this procedure, or are the subject of a litigation hold order, subpoena, court order or other legal obligation to retain the recording. Surveillance recordings will be stored in a secure location, in such a manner to prevent tampering, unauthorized copying or destruction. All information, data and recordings obtained through or stored on the College’s surveillance systems are considered confidential, and may not be copied, used or disseminated except to the extent authorized by law, these Guidelines or other College policies or procedures. Requests by law enforcement agencies, students, media, third parties or non-authorized College personnel to view or obtain a copy of a recording made by or stored on the College’s surveillance systems must be submitted to and reviewed by the Executive Director of Emergency Management/Safety & Security and the Chief Facilities Officer prior to disclosure. E XCLUSION FOR L AW E NFORCEMENT U NIT R ECORDS The FERPA statute and regulations (20 U.S.C. 1232g(a)(4)(B)(ii) and 34 CFR §§ 99.3 and 99.8) exclude from the definition of education records those records created and maintained by a law enforcement unit of an educational institution for a law enforcement purpose. In accordance with these provisions, surveillance recordings depicting any student(s) will generally not be considered part of a student’s education record unless the recording or a copy thereof has provided to another component of the institution in connection with a non-law enforcement related matter.
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