G RANT A PPLICATION AND R EVIEW P ROCEDURES
I.02; VIII.01 – VIII.06
Policy Reference(s):
Office of Sponsored Programs and Sponsored Research; Provost
Responsible Department(s):
11/12/2003
Approval Date: Revision Date(s):
8/15/2016; 9/1/2018
PREPARATION OF GRANT APPLICATIONS The College President and/or his/her designee, with advice from the Executive Director, Sponsored Programs & Sponsored Research, shall determine whether requests for external funding are consistent with the mission and strategic goals of the College prior to their submission. The institution’s chief academic officer is the designee of the President to authorize the approval of new grant applications. The Office of Sponsored Programs and Sponsored Research (“OSPSR”) is the college’s authorized official and contact in the grant procurement process. Therefore, grant applications shall not be submitted on behalf of the College without going through the OSPSR for prior approval and/or submission. AWARD NOTIFICATION The OSPSR will generate and distribute the Notice of Award (NOA) to the appropriate internal parties when an award has been determined. The NOA is the College’s official documentation for the Principal Investigator/Project Director (PI/PD) to begin working on the project activities as outlined in the grant proposal. Grant activities, including grant spending, cannot begin until an NOA has been generated. GRANT PARTNERSHIPS Grant-related partnership requests (letters of commitment or letters of support) are submitted to the OSPSR for review, approval and to obtain the appropriate signatures. Individuals and/or departments cannot act as the authorized official for grant-related partnerships. MATCHING FUNDS Where matching funds are required, adequate budget provision must be identified and certified by
the PI/PD requesting the submission. ADMINISTRATION OF GRANTS
Financial transactions associated with a grant shall be recorded in a separate account established for that purpose. Expenditures of grants funds cannot be made prior to receiving the NOA and supporting grant-related documents.
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