L ITIGATION H OLD O RDER F ORM Immediately acknowledge receipt of this order by signing the acknowledgment below and faxing or e-mailing it to the Office of General Counsel. TO: Click here to enter text. FROM: Click here to enter text. SUBJECT: Preservation of Records and Documents DATE: Click here to enter a date. CCAC has received notice of Click here to enter text. , which alleges claims relating to Click here to enter text. “the Claims.” You are receiving this Hold Order because you may have records or documents in your possession that are relevant to this matter. In accordance with law and College Policy, you are hereby notified that you are required to preserve all documents and records related to the Claims which are in your possession, custody or control. This Hold Order includes all documents and records that are stored or maintained in an electronic format, including records that are stored on the College’s computer systems, servers and networks; e-mail accounts; data retrieval and/or backup systems; digital copiers; cell phones and other personal digital devices; computer hard drives, CD or DVD ROMS, memory sticks and all other electronic media or devices on which information may be stored electronically. The types of records which are subject to this Hold Order include, but are not limited to, the following:
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You are expressly and specifically instructed to preserve all such records, and not to alter, destroy, modify, erase, encrypt or otherwise make unavailable any such record within the scope of this Hold Order. You are further instructed that all such records are suspended from disposition and/or disposal under CCAC’s Record Retention Schedule, and SHALL NOT BE DESTROYED UNDER ANY CIRCUMSTANCES. This Hold Order will remain in force until further written notice from this office or the College’s General Counsel. Receipt Acknowledged by: ________________________________ Signature ________________________________ Print Name _________________________ _______ Date
Appendix E
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