b) Alternative Hearing Participation Options
• If a party or parties prefer not to attend or cannot attend the hearing in person, the partyshould request alternative arrangements from the TIXC or the Hearing Chair at least five (5) business days prior to the hearing. • The TIXC or Hearing Chair can arrange to use technology to allow remote testimony without compromising the fairness of the hearing. Remote options may also be needed for witnesses who cannot appear in person. Any witness who cannot attend in person should let the TIXC or Hearing Chair know at least five (5) business days prior to the hearing so that appropriate arrangements can be made.
c) Hearing Preparation
• The TIXC will give the Hearing Decision-Maker/Panel a list of the names of all parties, witnesses, and Advisors at least five (5) business days in advance of the hearing. Any Hearing Decision-Maker or Hearing Panel member who cannot make an objective determination must recuse themselves from the proceedings when notified of the identity of the parties, witnesses, and Advisors in advance of the hearing. • If a Hearing Decision-Maker or Hearing Panel member is unsure of whether a bias or conflict of interest exists, they must raise the concern to the TIXC as soon as possible. • During the ten (10) business day period prior to the hearing, the parties have the opportunity for continued review and comment on the final investigation report and available evidence. That review and comment can be shared with the Hearing Decision-Maker/Panel.
d) Joint Hearings
• In hearings involving more than one Respondent or in which two (2) or more Complainants have accused the same individual of substantially similar conduct, the default procedure will be to hear the allegations jointly. • However, the TIXC may permit the investigation and/or hearings pertinent to each Respondent to be conducted separately if there is a compelling reason to do so. In joint hearings, separate determinations of responsibility will be made for each Respondent with respect to each alleged policy violation.
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