C LEARANCE P ROCEDURES FOR E MPLOYEES AND V OLUNTEERS
II.07
Policy Reference(s):
General Counsel; Office of Human Resources
Responsible Department(s):
5/17/2015
Approval Date: Revision Date(s):
8/15/2016; 3/16/2020; 3/1/2021
In accordance with Board Policy II.07, the Procedures set forth below will apply and be followed for all prospective and current employees and volunteers. Students are not covered within the scope of this Regulation unless they have an additional College affiliation, such as employment or volunteer service. However, students still may be required by individual departments or programs to obtain clearances in order to enroll in a course, participate in clinical assignments or field experiences or otherwise complete degree requirements that involve access to a third-party’s facility or that involve direct contact with children. A DMINISTRATIVE R ESPONSIBILITIES Responsible Departments are responsible for ensuring that prospective employees and volunteers are informed about the College’s clearance requirements, as set forth herein and in Board Policy II.07, and coordinating with the Office of Human Resources to confirm that clearances have been properly submitted prior to the date that the individual will commence employment or volunteer service. Contract Managers serve as the College liaison with independent contractors, vendors and other third-parties which provide programs, activities or services to or on behalf of the College and are responsible for coordinating and verifying that employees of such contracted entities that have direct contact or routine interaction with children have obtained required clearances. The Office of Human Resources is responsible for coordinating the clearance process; for obtaining, reviewing, verifying and maintaining copies of required clearances from current and prospective employees and volunteers, as required by applicable law and Board Policy II.07; for issuing offers of employment that are contingent upon satisfaction of the clearance requirements; and for providing notice of and training to Responsible Departments regarding the clearance compliance process. D EFINITIONS “Direct contact with children” as used herein shall mean providing care, supervision, guidance or control of children, or routine interaction with children. “Child” or “children” as used herein refers to any person under 18 years of age. “Matriculated student” shall refer to a student enrolled at the College who is pursuing a program of study that will result in a post-secondary diploma, certificate or other credential. “Prospective student” shall refer to a child who is visiting the College or one of its campuses or facilities.
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