administrative-regulations-manual-rev-8-4-2022.pdf

Employee/Volunteer: 2. Notify Human Resources within seventy-two (72) hours if arrested or convicted of a reportable criminal offense (see Appendix C), or if named as a perpetrator in a founded or indicated report of child abuse. Human Resources: 3. Consult with General Counsel and Responsible Department to

determine if information establishes a reasonable belief that the individual may have been arrested for or convicted of a reportable offense or founded report of child abuse. 4. Request necessary additional information from employee, volunteer or affiliate and direct employee to submit request for updated federal and state criminal background check and Pennsylvania Department of Human Services child abuse clearance to appropriate agencies. 5. Place employee on paid administrative leave pending receipt and review of clearances and any necessary additional information. 6. Review and verify original clearances and other requested information. 7. If information received indicates an offense or founded report, consult with General Counsel and Responsible Department to determine whether individual is disqualified from position or assignment. 8. If information does not disqualify the individual from position or assignment, confirm status with individual in writing. 9. If it is determined that the information disqualifies the individual from the assignment, consult with General Counsel regarding next steps. 10. Maintain copy of all required clearances. Retain records for period specified in Record Retention Schedule. 11. Require updated clearances every sixty (60) months or as otherwise required by law. filled by the vendor involve direct contact or routine interaction with children. Consult with vendors, Human Resources and/or General Counsel, as needed, for assistance in making this determination. 2. Notify vendor of clearance requirements for positions or assignments that involve direct contact or routine interaction with children. Ensure that vendor contracts mandate that the vendor bears responsibility for completing necessary background checks on all employees and subcontractors that will have direct contact or routine interaction with children. 3. Provide information, as needed, to vendors to assist in the completion of the clearance process. 4. Coordinate and obtain federal and state criminal record checks and Pennsylvania Department of Human Services child abuse clearance for all employees and subcontractors that have or will have direct contact or routine interaction with children. 5. Provide copies of clearances to Contract Manager for review and verification. 6. Periodically certify completion of required clearance process in writing and as requested by the College. 7. Update and renew clearances every sixty (60) months or as otherwise

Independent Contractors and Third-Party Service Providers Contract Managers: 1. Regularly evaluate whether new or existing positions or assignments

Vendors/Independent Contractors:

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