emails from backup tapes or other archiving systems will not be permitted, unless authorized under the College’s disaster recovery protocols or to the extent required to comply with an audit, accreditation review, subpoena or other form of legal process. Panopto Lecture Capture Recordings The retention period for all lecture capture recordings stored in the Panopto cloud will be two (2) years from the date the recording was last viewed or accessed. This includes recordings that are transmitted via the Panopto cloud server to a content management system such as Blackboard ® . Recordings that have not been accessed or viewed for more than two (2) years will be automatically removed from the server, without need for individual action by the user. Employee access to the Panopto service, including recordings stored on Panopto servers, will terminate upon the employee’s The retention period for all recordings, including chat content, stored on the College’s Zoom ® cloud service will be one hundred and twenty-five (125) days after the date that the recording was created. The foregoing retention period applies to all recordings made utilizing the Zoom ® video conferencing service, or any other similar web-based video-conferencing services that may be utilized by the College, including recordings of classroom instruction (for both synchronous and asynchronous instruction), trainings and meetings. Recordings that exceed the foregoing retention period will be automatically removed, without need for action by the user. Information Center Recordings The retention period for recordings stored on the Interaction Recorder server will be ninety (90) days after the date that the recording was created. The foregoing retention period applies to all recording made through and/or stored on the Interaction Record tool, or any other similar service utilized by the College, including recordings of Information Center voice or audio interactions, email interactions and written chat interactions with Information Center personnel and agents. Recordings that exceed the foregoing retention period will be automatically removed, without need for action by the user. Chat Functions The retention period for chat/instant messages recorded in all College-provided communication services will be thirty (30) days after the date of the message. Email and Network User Account Deactivation separation from employment with the College. Zoom ® /Video-Conferencing Recordings The following actions will be taken whenever a CCAC Employee separates from employment: 1. The CCAC Human Resources Office (HR) will promptly notify ITS of the employee’s separation date. 2. The employee’s associated (@ccac.edu) email account will be disabled effective as of the separation date, unless different date is specified by HR. 3. An automated email response will be established to respond to email messages sent to the separated employee’s account for a period of forty-five (45) days following the separation
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