The following actions will be taken when a student is no longer enrolled at CCAC: 1. A student’s status will be changed from Current Student to Former Student whenever the student has not registered for or taken a class at CCAC for a period of 6 months following the student’s last attended term end date. 2. Students classified as Former Students will have limited access to system resources and no access to their student email account. 3. If a Former Student has not registered for a class at CCAC or otherwise taken action to change their status to a Current Student within thirty (30) days following the change of status to Former Student , then the account will be changed to “Deactivated” status and the Student’s Active Directory account and associated email account will be removed and purged from the system at that time. 4. Deactivated Students that require access to information maintained on CCAC’s network will be required to follow the same process for creating a temporary account applicable to Former Employees . Access available through the temporary account will be similar to that available to an individual classified as Former Student , and will not include access to the Deactivated Student’s former student email account. The temporary account will only be active for 48 hours upon creation, then purged from the system. Non-Employee and Non-Student Accounts If a Student Applicant requires access to personal information maintained on a CCAC network service, then the Student Applicant will be directed to create a limited access account that will provide him/her with limited access closely resembling that of a Former Student (does not include an email account). The temporary account will remain active for a period of one (1) calendar year from the date of creation. If the Student Applicant does not become an active student within this period, then his/her temporary account will convert to a Deactivated Student status and be deleted. If the Student Applicant registers for classes at CCAC, then the account will automatically be transitioned to Current Student account status. A Partner Account may be requested for one or more individuals or third-party vendors that conduct business with or perform work for CCAC, including but not limited to affiliated faculty employed by area school districts that teach courses that are eligible for credit at CCAC under an established College in High School or Dual Enrollment agreement between CCAC and the affiliated faculty member’s employer. Partner Accounts will be provided access to certain designated network systems and resources, as may be required or needed in connection with the work to be performed, and may also be issued a CCAC (@ccac.edu) email account if needed in order to perform their contracted role or service. The active duration of a Partner Account will be based upon the nature and length of the work to be performed by the Partner Account holder. Requests to establish a Partner Account must be directed to IT and include the approval of the vice- president or executive director whose department or division is responsible for managing the relationship or contract with the vendor. Requests to establish a Partner Account must also include an expected termination/deactivation date for each account, with a maximum active time-frame of one (1) year from the date created.
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