IT will distribute a list of active Partner Accounts on an annual basis, and request confirmation that the account should remain active. Partner Accounts that are no longer needed, as a result of termination or conclusion of the business relationship with the third-party vendor or as a result of the vendor employee no longer performing work at CCAC, will be deactivated. Failure to confirm the need to continue a Partner Account will also result in the Partner Account being deactivated. Deactivated Partner Accounts will thereafter be purged in the same manner applicable to Former Employee accounts described above. Event Accounts may be requested for special events or college functions. Event Accounts will be maintained only for the duration of the event and/or functions for which they were created. Event Accounts will not have a CCAC (@ccac.edu) email account. L ITIGATION H OLD O RDERS In the event of litigation or pending litigation, a litigation hold order will be issued by the College’s Office of General Counsel. The litigation hold may be communicated initially by phone but will be followed by a written notification (see Appendix E). RECORDS WHICH ARE THE SUBJECT OF A LITIGATION HOLD ORDER SHALL BE IMMEDIATELY SUSPENDED FROM DISPOSITION AND/OR DISPOSAL AND SHALL NOT BE DESTROYED UNDER ANY CIRCUMSTANCES. The College’s General Counsel or his/her designee will decide which records are subject to the litigation hold and in which form the records will be retained or produced. Custodians of records which are within the scope of the hold will be responsible for making such records available for review and retrieval by the College’s General Counsel.
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