DISPOSAL CODE
RECORD DESCRIPTION
RETENTION PERIOD
CUSTODIAN
College Transcripts from other institutions
Permanent
Academic Management Academic Management Academic Management
3
Final Grade Roster
Permanent
3
Grade Change and Challenge Files
Permanent
3
Graduation Application
2 years
Campus Registration Campus Registration Campus Registration Campus Registration Campus Registration Campus Registration Registration- Records Campus Registration Campus Registration Campus Registration Campus Admissions Campus Registration Academic Deans Office Academic Deans Office or Dean of Students Dean of Students for Advocacy Dean of Students for Advocacy Dean of Students for Advocacy Campus Admissions
2 2 2 2 2 2 2 2 2 2 2 2 2
Graduation Waiver and Substitution Form
Permanent 3 years 5 years 5 years 5 years 5 years 3 years 6 months
Permission to Enroll Privacy Request Transcript Request Form Residency Appeal Form
Drop/Add/Withdrawal/Vertical Change Form
Medical Withdrawal Form
Registration Form
Waiver for Release of Student Information
5 years
Admissions Applications
5 years from last active enrollment
Dual Admissions Application Form Application for Credit by Exam
5 years 5 years
Disciplinary Records
5 years
2
Behavioral Conduct Hearing Board Determinations
Permanent
2
Suspension/Expulsion/Reinstatement Notices and Adjudication Orders Conduct Hearing Board materials (investigatory files; recordings; related file materials)
Permanent
2
5 years from date of final adjudication 10 years from last active enrollment
2
High School Transcript
2
Recruit Prospect Cards
None
Campus Admissions
2 3
Records on International Students (F-1 & M-1 Visas) Permanent
Allegheny Admissions Allegheny Admissions Allegheny Admissions Allegheny Admissions
Affidavit of Support
Permanent
3
F-1 Requirements Sheet
Permanent
3
International Admissions Files
Permanent
3
INS Form I-20
Permanent
Allegheny Admissions Office Campus Registration Campus Admissions Campus Admissions Campus Registration Military and Veterans Services Military and Veterans Services Military and Veterans Services Military and Veterans Services Military and Veterans Services Military and Veterans
3
GED Score Report/Diploma
5 years from last active enrollment
2
TOEFL Score Report SAT Score Report
Permanent Permanent Permanent
2 2 2
CLEP/AP Exam Score Report Veterans Records a. Veterans Application Document
3 years from last active enrollment 3 years from last active enrollment 3 years from last active enrollment 3 years from last active enrollment 3 years from last active enrollment 3 years from last active
2
b. Proof of Eligibility
2
c. Forms which show transfer to this College
2
d. Veterans Benefits Request Form
2
e. Certificate of Release or Discharge from Active Duty, DD214 f. Application for VA Education Benefits, VA 22-
2
2
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