• Update contact information for College’s Open Records Officer with the Pennsylvania Office of Open Records Upon receiving a request for access to a record, the Open Records Officer shall: • Note the date of receipt of the written request; • Compute and note the day on which the five (5) day period for response will expire; • Maintain an electronic or paper copy of the written request, including all documents submitted with the request, until the request has been fulfilled; and • If the written request is denied, maintain the written request for thirty (30) days or, if an appeal is filed, until a final determination is issued or the appeal is deem denied. G UIDELINES • Requesters may access and procure copies of the College’s public records during regular business hours. • A requester’s right of access does not include the right to remove a record from the control or supervision of the Open Records Officer. • The College will not limit the number of records requested. • When responding to a request for access, the College is not required to create a record that does not exist nor to compile, maintain, format or organize a record in a manner which the College does not currently use. • Information shall be made available to individuals with disabilities in an appropriate format, upon request and with sufficient advance notice. N OTICES The College will post the following information on its website: • Contact information for the Open Records Officer. • Contact information for Pennsylvania’s Office of Open Records. • The form (Appendix F) to be used to file a request, with a notation that the form currently provided for use by Pennsylvania’s Office of Open Records may also be used. • Copies of this Regulation and any other procedures applicable to making a request for access to the College’s public records. R EQUEST FOR A CCESS A written request for access to a public record shall be submitted on the required form and addressed to the College’s Open Records Officer. Written requests may be submitted in person, by mail or electronically through the College’s designated Right to Know email address. Each request must include the following information:
• Identification or description of the requested record, in sufficient detail. • Medium in which the record is requested.
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