• Name and address of the person to receive the College’s response. The College will not require an explanation of the reason for the request or the intended use of the requested record, unless otherwise required by law. F EES The College may establish and keep current a list of reasonable fees relative to requests for public records, which shall be consistent with the fee structure established by the Pennsylvania Office of Open Records. If established, the list will be made available on the College’s website and disseminated to requesters. Also, as it relates to fees for requests for public records: • The College will not impose a fee for review of a record to determine whether the record is subject to access under law. • Prior to granting access, the College may require prepayment of estimated fees when the fees required to fulfill the request are expected to exceed $100.00 USD. • The College may waive duplication fees when the requester duplicates the record, or the College deems it is in the public’s interest to do so. R ESPONSE TO R EQUEST College employees are required to forward requests for access to public records to the Open Records Officer. Upon receipt of a written request for access to a record, the Open Records Officer shall: • Determine if the requested record is a public record and if the College has possession, custody or control of that record. • Respond as promptly as possible under the existing circumstances, and the initial response time shall not exceed five (5) business days from the date the written request is received by the Open Records Officer. • Ensure the initial response: iv. notifies the requester of the need for an extension of time to fully respond; or v. requests more detail from the requester to clearly identify the requested material. If the College fails to respond to a request within five (5) business days, the request for access shall be deemed denied. E XTENSION OF T IME i. grants access to the requested record; ii. denies access to the requested record; iii. partially grants and partially denies access to the requested record; If the Open Records Officer determines that an extension of time is required to respond to a request, in accordance with the factors stated in law, written notice shall be sent within five (5) business days of receipt of the request. The notice shall indicate that the request for access is being reviewed, the reason that the review requires an extension, a reasonable date when the response is expected, and an estimate of the applicable fees owed when the record becomes available.
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