Up to a thirty (30) day extension for one (1) of the listed reasons does not require the consent of the requester. If the response is not provided by the specified date, it shall be deemed denied on the day following that date. A requester may consent in writing to an extension that exceeds thirty (30) days, in which case the request shall be deemed denied on the day following the date specified in the notice if the Open Records Officer has not provided a response by that date. If the requester agrees to the date extension, the request shall be deemed denied on the day following the date specified in the notice if the College has not provided a response by the date. G RANTING OF R EQUEST If the Open Records Officer determines that the request be granted, the response shall: 1. Inform the requester that access is granted and either include information on the regular business hours of the College office, provide electronic access or state where the requester may go to inspect the records electronically at a publicly accessible site. 2. Include a copy of the fee schedule in effect, a statement that prepayment of fees is required in a specified amount if access to the records will cost in excess of $100.00 USD and the medium in which the records will be provided. 3. Be provided to the requester in the medium requested if it exists in that form; otherwise, it shall be provided in its existing medium. However, the College will not be required to permit use of its computers. The Open Records Officer may respond to a records request by notifying the requester that the record is available through publicly accessible electronic means or that the College shall provide access to inspect the record electronically. If the requester, within thirty (30) days following receipt of the College’s notice, submits a written request to have the record converted to paper, the College shall provide access in printed form within five (5) days of receipt of the request for conversion to paper. A public record that the College does not possess but which is in the possession of a third-party with whom the College has contracted to perform a governmental function shall be considered a public record of the College, provided that the record requested directly relates to that governmental function. When the College contracts with such a third-party, the College shall require the contractor to agree in writing to comply with requests for such records and to provide the College with the requested record in a timely manner to allow the College to comply with law. If the Open Records Officer determines that a public record contains information both subject to and not subject to access, s/he shall grant access to the information subject to access and deny access to the information that is not subject to access. The Open Records Officer will redact from the record the information that is not subject to access. The Open Records Officer shall not deny access to a record if information is able to be redacted.
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