Trip Supervisor – is a College employee who is responsible for all aspects of organizing the trip which includes but not limited to travel accommodations, supervising students and preparing and submitting required paperwork as outlined in this process. III. General Requirements All College-sponsored travel must meet the following requirements (for international travel, please refer to CCAC’s International Travel Procedures): 1. All approved activities will be open to currently enrolled students in good standing, regardless of gender, race, marital status, age, religion, disability, veteran’s status, sexual orientation, gender identity or other characteristic protected by law or the College’s Non-Discrimination, Title IX and Equal Educational and Employment Opportunity Policy. Student organization group travel will also be subject to the by- laws of that organization. All students participating in College-sponsored travel must be at least 18 years of age on or prior to the scheduled date of travel. Field trips will be limited to members of that specific organization or particular course. The trip supervisor must have an objective criteria for selecting students to participate in the trip. 2. All College-sponsored travel must be supervised by a CCAC employee. CCAC will view this supervisor as the party responsible for the trip. 3. The CCAC employee supervising the trip should submit the Student Travel Trip Packet Checklist, the reason for travel, Trip Request Form and all supporting documentation to the Office of Student Life no later than forty five (45) days before the date of departure of the scheduled trip. Exceptions to the forty five (45) day notice requirement will be made at the sole discretion and approval of the Vice President of Enrollment Management or Provost. 4. All College-sponsored travel must be approved in advance by the Vice President of Enrollment Management, Executive Director of Business and Administration, Regional President, and Dean of Students for Student Engagement. Approval of the Academic Dean will also be required whenever a member of the faculty will be participating in the trip. 5. The trip supervisor must collect a signed Community College of Allegheny County Affirmation and Release form from each individual student participating in the travel and submit the completed forms to the Office of Student Life before the trip. 6. The trip supervisor and all participating students must complete the CCAC Travel Information Form. The trip supervisor is required to maintain a copy this form during the trip. A suggested supervisor to student ratio is one (1) supervisor to six (6) students.
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