7. Once the trip has been approved, the supervisor of the trip is responsible for securing transportation and hotel accommodations if needed. 8. All College-sponsored travel involving an overnight stay must also be reported to the campus Director of Safety & Security (DSS). See Section V.15 below for additional information on what to report to the DSS. 9. The supervisor in charge of the trip will hold a pre-trip planning meeting with all students to discuss the planned itinerary, transportation details and the CCAC Code of Student Behavioral Conduct and other College policies, which will apply and be enforced at all times during any College-sponsored travel. The supervisor will also ensure that a copy of the CCAC Travel Information Form is left with the Office of Student Life. 10. An Instructor Travel Release Form must be signed by the instructor acknowledging their approval when a class will be missed by a student participating in a trip. This form must be turned into the Office of Student Life and kept on record. 11. It is the responsibility of the supervisor sponsoring the program to ensure compliance with these guidelines and all College policies, procedures and guidelines during the trip. 12. All trip participants and supervisors are required to comply with the standards set forth in CCAC’s Code of Student Behavioral Conduct and with all College policies, procedures, rules and regulations during the trip, understanding that such compliance is important to the success of the trip and to the College's willingness to permit future similar activities. Violations of the foregoing requirements may subject participants and sponsoring organizations to disciplinary action. 13. Recognized student organizations also may utilize their own funds acquired through fundraising, dues, or other lawful sources, to support student travel. However, such travel must also adhere to the guidelines set forth in this procedure. 14. Participants in activities involving student travel are responsible for their own behavior and any resulting consequences. The College shall not be liable for any loss, damage, injury or other consequence resulting from a participant's failure to comply with College rules and regulations, the direction of College employees, or applicable law. 15. The supervisor responsible for the trip shall communicate to the participants that the College does not provide medical health insurance for any student's participation in trips. All student participants shall be responsible for any medical costs they incur during and/or as a result of the trip. The College does provide
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