student-travel-procedures-09-16-2021.pdf

student accident insurance which covers injuries that are caused by an accident such as a trip and fall. 16. Friends and family of students are not permitted to participate in student travel opportunities. 17. All participants are required to engage in the planned activities of the trip. Unstructured time should be kept to a minimum to reduce the risks inherent in unsupervised activity. All students are required to stay for the duration of the trip with the travel participants unless they obtain written permission from the trip supervisor and sign the Community College of Allegheny County Affirmation and Release Form. 18. The trip supervisor must reconcile the trip and submit a Travel Reimbursement Form with all supporting documents as set forth in CCAC’s Fiscal Administration Regulations, Section 6: Business Travel/Expense Reports & Reimbursement . 19. The trip supervisor must maintain and carry the contact information of the Dean of Students for Student Engagement during the trip, and immediately notify the Dean of any emergency situations (travel incidents, weather delays, accidents, injuries, criminal activity) that may occur during the trip. 20. The College reserves the right to cancel any College-sponsored travel in the event that weather or other emergency conditions at the travel destination present an unreasonable risk of harm to the health or safety of trip participants. The College will have no responsibility or liability for costs or expenses incurred by any participant arising out of cancelled trips. Trip sponsors should arrange for trip cancellation insurance to cover costs associated with any non-refundable hotel or transportation costs or fees. IV. Transportation and Accommodations The sponsoring supervisor should be prepared to arrange for transportation by College vehicle(s), rental vehicle(s), chartered service, regularly scheduled transportation service, and or air or train travel. All College purchasing procedures apply when procuring commercial transportation. Employees are prohibited from transporting students in their personal vehicles. The following rules apply: 1. College Vehicles - Only College employees that are on the CCAC authorized drivers list are permitted to drive College vehicles. (Refer to the College Vehicle Usage Procedures for permissible use of College vehicles)

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