discrepancies. Working closely with the Archdeacons to ensure the housing service supports the mission of the church. Full transaction management of purchases and sales (property transactions range in value from one million to several million pounds). Work closely with all stakeholders (agents, solicitors, occupiers, PCC, surveyors etc) to manage the complete process of new purchases, sales or transfers of ownership. This includes but is not limited to, negotiating appropriate fee arrangements, negotiating price, instructing appropriate professional team (solicitors, agent, valuer, building surveyor etc), undertaking pre-acquisition due diligence examining survey reports, title reports, and searches, assisting solicitor enquiries and ensuring that legal documents are executed and arrange for transfer of funds Statutory work and legal enquiries: Liaise with Church Commissioners, Patrons and PCCs in regard to those properties governed by the Church Property Measure, New Parishes Measures or acquired un- der the Value Linked Loan Scheme - in particular, the obtaining of for- mal approvals to purchase, sell or let properties. Frequent handling
of queries about the ownership of property and in particular, in resolving boundary disputes with the assistance of reference to title documents, land registry and research from archives Reporting to committee: Prepare business case reports for pres- entation to the Diocesan Finance Committee (DFC), and either presenting those cases at meet- ings or by email under delegated powers. Follow the agreed formal DFC process to gain approval for transfers of ownership for instance changing title ownership from parsonage to fund Execution of Deeds: Ensuring that all documentation is in place, obtaining approvals and seeking signature to Deeds by members of the Fund prior to return to the solicitors Regularly monitor all aspects of compliance for lettings (via managing agents) to include gas safety, EICR, asbestos surveys, rent deposit scheme, EPC, HMO licences, fire-safety works etc Identify, report and aim to resolve legal matters regarding property irregularities such as land owner- ship, boundary disputes, repair/ maintenance liability, squatting, adverse possession
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With cases of adverse possession, working with our legal represent- atives to manage the process of gaining vacant possession of LDF property Pre-vacation inspections: Make arrangements with outgoing clergy before they resign/retire to assess property condition, the future need for works, its long-term suit- ability and whether it ought to be let during the vacancy, issuing sub- sequent reports and liaising with Archdeacon/Bishop on timetable for new appointment and future use of the property Tracking clergy moves: Maintain a robust record of when Clergy move in and move out of proper- ties to ensure an accurate record of occupier contact details is kept. Working closely with Archdeacons, and the team, seek out opportuni- ties to improve process and work flows with a particular focus on tracking clergy moves and updat- ing contact details Lettings: Seek the advice of appro- priate letting agents and attend vacant property inspections to agree pre letting works or recom- mending any necessary scheme of refurbishment in order to secure a tenancy, appointing an agent in letting or management role and
ensure tenancy agreements are properly executed Rent collection: Work closely with LDF finance team and managing agents to maintain close oversight of rental arrears, initiating posses- sion proceedings where necessary. Deal directly with tenants when required to manage rent arrears collection Conduct periodic rent reviews and securing renewals on favoura- ble terms; where possible increase income Ensure a programme of annual inspections is conducted (and recorded) to review property condition, significant hazards, oc- cupancy and any property related irregularities Take ownership be accountable for full and accurate record man- agement for the properties within your allocated portfolio Buildings insurance: Ensure all properties are adequately insured. Maintain regular contact with Ecclesiastical Insurance and PIB (brokers) over block policies pro- viding cover for all our residential property and advising when properties are purchased, sold or transferred. Seeking refunds from PCCs, where agreed
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