JOB DESCRIPTION Job Title Estates Project Manager Reports to Senior Estates Project Manager Department Estates Planning and Services Grade NG7
JOB CONTEXT The management of projects is a large demanding area of the Estate Planning and Services team’s work load over the coming 10 years. A significant annual capital budget programme is being developed. This budget will be focused on a range of low value infrastructure and minor investment projects focused on the development and improvement of the existing estate valued up to £250,000/project. These projects will sit alongside a range of much larger programmes of work including development of the campus locations at Northwick Park (Harrow) and New Cavendish Street, investment in a central student hub, an increase in residential provision and the development of new student and academic space to meet a rising demand from an increase in student numbers and the needs of an aging estate. The programme will range in value up to £10 mil- lion/project. The post will be pivotal in the interface between a range of outsourced specialist contractors and consultants and the internal clients, including Heads of School’s and College’s, Professional Service’s Director, the Quentin Hogg Trust and on occasion, external funders. The role will be part of a small developing team reporting to the Senior Estates Project Manager who will be reporting to an Associate Director for Capital Investment (a new post). The team will be part of the wider Estate Planning Services team reporting to the Director of Estates. The role will be expected to play a full part in the development of new and improved services that support the project management objectives and the wider objectives of the Estate Planning and Services team. The University requires all post holders to have an understanding of individual health and safety re- sponsibilities and an awareness of the risks in the work environment, together with their potential impact on both individual work and that of others.
PURPOSE The post holder will provide a complete project management and delivery service from inception to completion; working with in house staff and a wide range of outsourced contractors and consultants on multiple projects ranging from £10k to in excess of £10m; covering new build, renovations and adaptations.
8. To arrange the handover of the projects on completion following operational testing and commissioning of all services. Arranging for the maintenance manuals, test certificates and guarantees to be handed over to the appropriate parties, together with as built drawings and as instructed diagrams for services etc. 9. To work with the Campus Services and Estate Services Managers as the internal customers, including regular reporting (formal and informal), up-dates and communications plans to share with stakeholders and end users. 10. To undertake any other such duties within the scope and spirit of the job purpose and title of the post. GENERAL CONTEXT The University has in excess of 170,000m2 of space. The management and maintenance of the estate is one of the largest operational costs at £22 million. This estates consists of 10 main sites with approximately 40 buildings providing of a range of teaching and learning environments, across the west end of London and Harrow. The estate also includes approximately 1200 residential spaces. The University has changed its academic structure and is developing an academic model focused on improv- ing student satisfaction and driving academic success. Alongside this strategic review, the estate strategy is also under review. The estate strategy is designed to make better use of space, improve utilisation across all buildings and develop the estate to support the overall aims of academic strategy, to drive commercial bene- fits from the buildings and future proof the infrastructure. The professional services teams are settling down after undergoing a period of significant change to align with the new academic service model. The Estate Plan- ning and Services structure and the emerging estate strategy are being developed to support this change.
PRINCIPAL ACCOUNTABILITIES
1. To be responsible for the day to day management of the projects and also the delivery of large elements of the overall programmes of work. 2. To deliver projects to the standards required by the University and in a manner that provides best value for money. 3. To develop the client’s brief by carrying out feasibility studies and research necessary to produce a specification that reflects the client’s needs. 4. To establish a project plan and programme from inception to completion taking into account all relevant statutory and Local Authority requirements and communicate the project plan to clients. Monitor and update the plan and programme throughout the life of the project and provide regular written updates. 5. To establish a suitable project team, including the appointment of relevant consultants, following the University’s procurement policies. 6. To establish targets with respect to project delivery and to monitor and report on progress against these targets. 7. To set up methods for inspection of standards of workmanship and materials and compliance with drawings and specifications, or alternatively, arranging for third party insurance for Quality Assurance Schemes. Ensure that any warranties and guarantees obtained have the clients’ interests endorsed.
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