OPCC Hampshire - Compliance Officer

Office of the Police Crime Commissioner for Hampshire and the Isle of Wight

Compliance Officer Candidate Information Pack

Contents

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Introduction

The Office of the Police and Crime Commissioner

The Police and Crime Commissioner

Hampshire Constabulary

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The Police Estate

Specialist accommodation

Collaboration

Job Description

Key Responsibilities

Working for the Office of the Police and Crime Commissioner Key Dates and Application Process

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Introduction The Office of Police and Crime Commissioner (OPCC) supports the Police and Crime Commissioner serving Hampshire and the Isle of Wight. The OPCC provides a link between Hampshire Constabulary and the communities they serve, ensuring the delivery of policing strategy. Hampshire Constabulary are one of the biggest forces in the country, and provide policing services to the people of Hampshire and the Isle of Wight. The Police and Crime Commissioner (PCC) is committed to reducing crime and making the region a safer place to live, through an increase in police officers in addition to an increase in officer visibility. With an estate of circa 130 properties including police stations and corporate assets, the OPCC owns a diverse, multi-site property portfolio which supports the changing needs of modern policing to support service delivery by Hampshire Constabulary. As a critical member the estates team, the Compliance Officer will lead and manage the tactical level estate risk legal compliance register and be wholly responsible for ensuring that estates operations meet and exceed the organisational governance procedures. Working across a diverse, multi-site portfolio, you will have experience of the broad range of estates compliance duties including legionella, gas safety, electrical testing and asbestos. Up to date knowledge of building services compliance and H&S legislation is key. The Compliance Officer appointment offers the opportunity to be directly responsible for driving service delivery excellence on behalf of a high- profile emergency service organisation.

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The Office of the Police and Crime Commissioner

The Police and Crime Commissioner (PCC) is elected by the public and is accountable to them for the performance of the police force in Hampshire and the Isle of Wight. The PCC provides a link between the force and the communities they serve, translating the legitimate demands of the public into action. They set the strategy for policing and reducing crime and disorder, through their Police and Crime Plan, and set the budget and the council tax precept. The PCC owns all police assets – including the police estate. The PCC is normally elected on a four-year cycle, with the next election due in 2024. The Police and Crime Commissioner’s team is made up of around 40 experienced people, led by the Chief Executive. The people who work with the Commissioner include experts in areas such as policy; scrutiny; finance; communications and engagement; and business administration.

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The Police and Crime Commissioner

Donna Jones was elected as Police and Crime Commissioner in May 2021. ” Whilst reducing crime is important, preventing it happening in the first place is even more so. The additional funding the government has committed to Hampshire Constabulary is an opportunity to build a police force that works for the residents of Hampshire and the Isle of Wight, from improving the 999 and 101 service to giving you feedback when you’ve reported a crime. I want to make Hampshire and Isle of Wight one the safest place to live in the country. “ Donna has been a Magistrate in Hampshire for sixteen years. This has helped her develop a strong background in criminal justice. When she was appointed by the Lord Chancellor in October 2005, she was the youngest member of the judiciary in England and Wales. From 2014-2018 Donna was the first woman to be elected the Leader of Portsmouth City council in Hampshire, presiding over a £780 million budget. She has a thorough understanding of managing public sector finances; of generating new income and removing wastage from outdated contracts ensuring your taxes are spent wisely.

Donna is Hampshire born and bred. Her professional background is in banking.

Donna is committed to investing in the OPCC estate in order to accommodate increased officer numbers, ensure that the portfolio supports the needs of officers and creates a commercial and collaborative approach to property.

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Hampshire Constabulary

Hampshire Constabulary are the fifth largest police force in the country, delivering policing services to the people of Hampshire and the Isle of Wight. The Constabulary, made up of over 5,000 officers, has retained a strong neighbourhood policing approach.

Our purpose is to deliver SAFER communities and the scale of this challenge includes:

• Policing across 1,500 square miles, land which is largely rural but with densely populated cities. • The changing face of crime, with similar trends to those nationally in terms of increased reports of cyber-crime, child sexual exploitation and domestic abuse. • A significant transport network including the M27 and M3, key rail hubs and two international airports. • Critical national infrastructure sites to keep safe such as the ports in Southampton and Portsmouth and crucial oil refineries.

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The Police Estate

The Hampshire and Isle of Wight police estate has been changing to meet the needs of Hampshire Constabulary police officers, staff and the communities they serve and to ensure it is fit for the future. There are circa 130 owned, leased or partnership properties that form the police estate. These range from large Police Investigation Centres (PICs) with custody suites, police stations, offices, to vehicle workshops and specialist facilities. The police workforce comprises of over 5,000 officers, PCSOs and police staff. In some locations the PCC partners with local government or HIWFRS to provide shared facilities. A forward thinking, business case driven corporate approach to the provision of both the built estate and services required to support the estate has been adopted. This has fundamentally changed both the working environment and the way people feel about the places in which they work. We are leading the way in state of the art police investigation centres, now open and operating in Southampton, Basingstoke and Portsmouth.

The programme to restructure the estate aims to:

• Provide better support to frontline services and to better align the whole estate with the changes that will continue to be required in operational policing. • Complete construction work without impacting police budgets through the sale of police buildings that have reached the end of their economic life or are no longer fit for the purpose. • Ensure that both the quality and the value of the estate continue to improve and increase through the reinvestment of these capital receipts.

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Specialist accommodation

Some police services require extremely specialist accommodation, some of which had not been replaced for over 60 years. One strand of the programme has seen the complete re-provided accommodation for Custody and Investigation Teams through three PICs in Southampton, Basingstoke and Portsmouth.

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Collaboration

A key part of the programme is the development of strong partnerships across the public sector, with emphasis on blue light collaboration.

Working with Hampshire Fire and Rescue

• Shared Headquarters in Eastleigh has been providing both policing and fire service shared office accommodation, training, conferencing facilities, and uniform stores since 2016.

Working with local authorities and central government

• In partnership with Hampshire County Council, Hampshire Constabulary’s new Operational Headquarters in the heart of Winchester has been developed. This replaced the old headquarters at West Hill. • Neighbourhood bases at Rushmoor Borough Council, Basingstoke and Deane Borough Council and New Forest District Council, New Milton Town Council, Hart, Portsmouth, Southampton, Gosport, Isle of Wight and East Hampshire are in place along with shared accommodation at various Hampshire Fire and Rescue sites.

Working with national partner organisations

• Working with the Government Property Unit, the Ministry of Justice, the Probation Service and the Community Rehabilitation Company to continue to build and strengthen partnerships across the public sector. • Hampshire is the main link with the Home Office for the National Police Estates Group providing specialist advice to help deliver up to £300 million savings for police forces across the country. 9

Job Description

Compliance Officer

Job Title

Hard FM and Projects Manager

Responsible to

Winchester with travel across the portfolio

Location

Relationships

Head of Estate Soft Facilities Manager Design and Space Planning Officer

Hampshire Constabulary Hampshire County Council Other external bodies

Job Purpose

To oversee the estate compliance position in conjunction with the OPCC service providers and HC as estate occupiers. Responsible for owning and maintaining the estate legal register and roles and responsibilities matrix to ensure continued ownership of duty. Routinely reports on the overall compliance provision and provides professional advice regarding risks and opportunities presented by the estate. Escalates as required matters of concern which should be highlighted to the PCC or the OPCC CEO & CC.

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Context

The OPCC operates a varied estate portfolio which is used by Hampshire Constabulary for the purposes of policing the county. As with all property owners/tenants – the OPCC has to comply with all the relevant law and statues regarding the operation and occupation of premises. Compliance with said laws and statutes requires a governance and management structure to ensure that the PCC’s duties are being correctly and adequately discharged and that those who are contracted to discharge said duties are audited and checked on a regular basis.

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Key Responsibilities

• Own and manage the tactical level estate risk register, legal compliance register and role and responsibilities matrix in line with the organisational governance procedures. • Oversee, manage and report upon the estate compliance position as per the legal compliance register clearly articulating areas of risk, mitigation opportunities and where risk transfer should be initiated via the HoE or CEO. • Create & adhere to a schedule of formal audits of compliance records combined with regular review and audit of all electronic systems employed by the FM service provider for the purposes of demonstrating compliance with the law. • When required, arrange for the procurement of consultancy services to further support the organisations governance procedures and to demonstrate that external auditing of performance is being carried out. Work with the Capital Projects Manager to understand and employ the most suitable and efficient procurement model as required.

Key Decision Making Areas in the Role

• Resolve conflicting demands on resource to meet business requirements.

• Prioritise enquiries and interpret a range of options for action or referral to more senior management. • Evaluate and recommend options for the resolution of complex enquiries and complaints. • Assess the need for issue escalation through the organisational governance procedure to avoid unnecessary risk being introduced to the organisation, its officers or the PCC.

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Role Dimensions– financial (e.g. budgets) and non-financial units (e.g. workload, customers/ staff)

Financial • No budget management.

Non financial • Management of compliance to over 130 estate assets.

• Management of direct and indirect resource to meet stated aims and reactive issues.

• Prioritisation of actions dependant on risk, severity and consequence.

Role requirements for operational effectiveness

The post holder will be required to display evidence of the following:

• Previous experience in the management of building services compliance and H&S legislation.

• Registered member of a related industry body (IOSH, CIBSE etc) or relevant, proven industry experience.

• Experience of working as part of a team but also able to self- manage and motivate to drive continued improvement.

• Strong time management skills and an ability to prioritise workloads by being aware of deadlines imposed from a variety of partners. • Able to confidently present using suitable software packages on a routine basis summary details and detailed action plans.

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Working for the Office of the Police and Crime Commissioner

• Working hours : 37 hours per week • Office location: St George's Chambers in Winchester (with travel across the estate portfolio) • Salary: £46,000 • Pension: Local Government Pension Scheme • Annual Leave: 26 days - rising to 30 days after 5 years’ service

PCC and OPCC combined Action for Equality, Inclusion and Diversity We in the Office of the Police and Crime Commissioner are committed to being accessible to and inclusive of all of the communities and people we serve. We have many work streams in place that reflect and support the needs of the vulnerable and victims from all of our communities. We want to be even better at valuing diversity and inclusion and embedding this into the way we work, both within our team and externally with our partnership networks and the wider community. 14

Key Dates and Application Process To arrange a confidential conversation to discuss the opportunity in more depth, please contact: Matthew Giles (matthew.giles@mrgpeople.co.uk) of The Management Recruitment Group on 020 3962 9900. Applications should consist of a comprehensive CV and a covering letter (of not more than 2 pages).

Applications should be sent to matthew.giles@mrgpeople.co.uk

Closing date for applications is 5th June 2022.

First stage interviews with MRG are scheduled for w/c 6th June 2022.

First stage interviews with the OPCC are scheduled for w/c 20th June 2022.

All direct and third-party applications will be forwarded to The Management Recruitment Group.

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