Key Responsibilities
Role Dimensions– financial (e.g. budgets) and non-financial units (e.g. workload, customers/ staff)
Financial • No budget management.
Non financial • Management of compliance to over 130 estate assets.
• Own and manage the tactical level estate risk register, legal compliance register and role and responsibilities matrix in line with the organisational governance procedures. • Oversee, manage and report upon the estate compliance position as per the legal compliance register clearly articulating areas of risk, mitigation opportunities and where risk transfer should be initiated via the HoE or CEO. • Create & adhere to a schedule of formal audits of compliance records combined with regular review and audit of all electronic systems employed by the FM service provider for the purposes of demonstrating compliance with the law. • When required, arrange for the procurement of consultancy services to further support the organisations governance procedures and to demonstrate that external auditing of performance is being carried out. Work with the Capital Projects Manager to understand and employ the most suitable and efficient procurement model as required.
• Management of direct and indirect resource to meet stated aims and reactive issues.
• Prioritisation of actions dependant on risk, severity and consequence.
Role requirements for operational effectiveness
The post holder will be required to display evidence of the following:
• Previous experience in the management of building services compliance and H&S legislation.
• Registered member of a related industry body (IOSH, CIBSE etc) or relevant, proven industry experience.
• Experience of working as part of a team but also able to self- manage and motivate to drive continued improvement.
• Strong time management skills and an ability to prioritise workloads by being aware of deadlines imposed from a variety of partners. • Able to confidently present using suitable software packages on a routine basis summary details and detailed action plans.
Key Decision Making Areas in the Role
• Resolve conflicting demands on resource to meet business requirements.
• Prioritise enquiries and interpret a range of options for action or referral to more senior management. • Evaluate and recommend options for the resolution of complex enquiries and complaints. • Assess the need for issue escalation through the organisational governance procedure to avoid unnecessary risk being introduced to the organisation, its officers or the PCC.
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