Administration / communications It will be key to this roles success that they utilise and develop systems and process to deliver work compliantly and effectively both with their team and the wider estates. They will have to communicate over a broad customer base and across Estates departments. Work within a matrix management environment in order to achieve targets and efficiently and effectively resolve issues. Undertake administrative duties, maintain records and documentation as required by line manager and in accordance with Estates office and University policies. E Provide clear direction and communication to the Section of all relevant information to the direct employed labour and maintain good communication with other departments, contractors and suppliers where maintenance activities will impact on the building users operations. Financial The role should have oversight of both internally and externally funded projects to ensure that the project are delivered within a financial plan. Managing multiple reactive and planned budget lines. Accountability for annual budgets, monthly reporting and providing information for future budgets and 5-year plans. Take a key role in providing data and justifying customer spends, including reporting to the Accommodation budget. Advise the budget holder with the product specifications and budget costs for specialist plant, tools, equipment and consumables required by the Estates Office/section.
Person Specification Essential Criteria
• HND or Degree qualification in a relevant subject or equivalent • Up to date knowledge of statutory compliance and Health and Safety legislation. • To be a member for IET/CIBSE or equivalent professional body. • Experience of working in a similar role including managing and leading a multi skilled direct labour and specialist contractors on maintenance, defect repairs and minor projects. • Proven experience providing a proactively planning maintenance and reactive maintenance. • Excellent organisational skills with the ability to prioritise, maintain records, action plans and documentation up to date at all times is essential. • Demonstrable ability to prioritise a number of conflicting tasks. • Proven work experience of having worked within the building services sector, undertaking mechanical installation and maintenance works. • Proven ability to assess problems, provide solutions and then mobilising resources and expertise to implement solutions. • Good customer service skills. • Good verbal and written communication skills, to enable the post holder to provide feasibility reports, option appraisals and technical reports and understand OEM specifications and O&M manuals. • Computer literacy with Microsoft Outlook, Word, Excel, PowerPoint, MS Project is required. • To be educated to Masters level in a Management, Business level. • Asbestos BOHS P405/3 • NEBOSH General / Construction Certificate • Legionella qualifications Duty Holder / Responsible person • LEV P601/P604 • The role will manage an everyday maintenance budget of £1m. This will be ensuring a DEL are carrying out tasks efficiently. Post holder is accountable for ordering section specialist contracted services, specialist equipment and consumables, and PPE to ensure efficient section operation. • Autonomy is granted for this position with respect to financial expenditure in line with the University of Warwick’s quotes and tender limits. • To delivery smaller long term maintenance projects to various values. To act as client when capital projects are instigated for long term maintenance projects. • Liaison with the trade supervisors, monitoring of staff output and performance in line with the estates Service statement. • This Service provided by the Mechanical Maintenance section is carried out throughout the University estate and is in support of academic, commercial and other university activities.
10%
10%
Desirable Criteria
Other To carry out other duties commensurate with the grade as requested by the Head of Maintenance Operations.
5%
Dimensions
Financial
Operational
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