Day Start time
Lead Staff
Support Staff
On stage
Description
Location
Marketing Materials/Props/Comments Heather, Kristi, & Jen arrive at 10:35a, Crystal at 12:45p. Jeff at 2:26p, Shirley & Anna ~4p, Clinehens ~6p, Tracey ~7p, Shelby ~7:30p, Kyle ~10:30p
Shirley, Anna, Heather, Crystal, Jen, Kristi, Clienhens, Tracey, Kyle, Shelby, Jeff
NO available meeting rooms for us on Sunday. Plan to meet at ground floor lobby, outside of Tejas Lounge?
First group of ZG/SN staff arrives. (Heather, Kristi arrive at 10:35a, Crystal arrives at 12:45p) Shirley finalizes breakout room slide decks – ready to be loaded onto breakout room machines.
Sunday 4:00:00 PM
Sunday 7:00:00 PM
Team dinner, whenever Clinehens gets in/settles
Ruth's Chris? Moda Fare?
Monday 8:00:00 AM
Team breakfast.
Moda Fare
Monday 8:45:00 AM Shirley
Anna, Crystal, Heather
UNLOADING from car. Pick up from FedEx.
Load into Lone Star/Salon A temporarily
Monday Monday
Shirley, Anna Kyle, Coldiron (landing ~9:30a)
INVENTORY of everything.
Lone Star/Salon A
Shirley
anyone available
Test end-to-end CE/Feedback survey
Monday 11:00:00 AM Shirley Monday 11:30:00 AM Shelby
Heather Crystal
Print jobs delivered, and sorted
Load into Lone Star/Salon A temporarily
Lunch? Order in?
Monday 1:00:00 PM Scott & Shelby Anna, Shirley, Heather, Crystal
FINAL PRE-CON/Walk-through
Monday 1:00:00 PM Coldiron
War room becomes available. Available staff help move things over. Set up our printer.
GOLIAD
Organize all laptops and accessories (chargers, clickers, dongals, etc.) for each breakout rooms, plus one for MEA, one for Zweig Insights. GOLIAD
Monday 1:15:00 PM Coldiron
Finishing touches/QC of registration supplies if needed (VIP gifts, name tags, ribbons for Elevate, etc.)
Monday 2:00:00 PM Anna
GOLIAD
M&A programs at registration
Monday 2:30:00 PM
Go freshen up if needed!
meter boards, cubes, table tents for CE/feedback, 24x36 on easles. See diagram. Table-top sponsor signs at food station & bars for Ames & Gough
Set up Bowie Prefunction and A/B/C for reception & panel – printed signage, AV, etc. Panelists can sound check any time after 3p
Monday 2:45:00 PM Shirley
Heather, Shelby
Monday 3:00:00 PM Anna Monday 4:15:00 PM Shirley Monday 4:30:00 PM Shelby
Crystal
Bowie Prefunction
M&A Next Registration OPENS
Mailena.
Photographer arrives.
Photographer's name is Matt. Use Shirley's laptop for d
Welcome Reception begins, bar and food stations open.
Bowie Prefunction
M&A Next Opening Reception: A San Antonio Growth Story - A journey through a legacy firm, a partnership, and the strategic M&A decisions that changed the game
Clinehens, Gene, Brian, Tracey, Mitch, Peter
Monday 5:00:00 PM Clinehens
Bowie A/B/C
Monday
Mailena
SN, Shirley, Matt, Margot
Marcom, social content, etc.
Monday 5:45:00 PM Shelby
Cocktail reception continues. Move out by 7p.
Bowie Prefunction
6:15:00 PM Shirley, Matt
Download/highlight images transfer
Goliad
Monday 7:00:00 PM Anna
Crystal
Move M&A Next registration to Prefunction A for Tuesday
Prefunction A
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