Day Start time
Lead Staff
Support Staff
On stage
Description
Location
Marketing Materials
Thursday 7:00:00 AM Clinehens
Kyle
Rehearsal/Programming
Prefunction A and 3rd fl landing: cubes, meter boards; MEA, Insights/Research on TVs. Main ballroom: CE table tents. Breakout rooms: 24x36, 17x11, CE table tent,
Thursday 7:30:00 AM
Shirley
Shelby
Signage setup.
Prefunction A, all breakout rooms, Main ballroom
Thursday 7:45:00 AM
Anna
Crystal
ZG/SN table ready. Registration continues
Prefunction A
Set four chairs for panelists on stage for panel – no break between keynote & panel
Thursday 8:00:00 AM Shelby
Breakfast
Thursday 9:00:00 AM Thursday 9:02:00 AM
CEC
Opening Video, day two welcome, and expectation setting
Lone Star Ballroom Lone Star Ballroom
Mike Carragher
Opening Keynote - Inspiring a multi-generational vision - Mike Carragher, CEO VHB Panel Discussion - Driving leadership performance and developing rising stars (PANEL) - Facilitator Ying Liu - Panelists Hezekiah Harris (CMTS), Lisa Robert (Pronounced ROH-BEAR) (RS&H), Mike Carragher (VHB)
Thursday 9:45:00 AM
Ying, Hezekiah, Lisa, Mike
Lone Star Ballroom
table top signs & bev naps on bev stations for CTA (refreshment sponsors)
Thursday 10:45:00 AM Shelby
Anna
Break
Thursday Thursday Thursday Thursday
Crystal
Justin, Mark Presti
Focus Session 4: Bridging the Strategy Gap: A Case Study in Client Engagement
Travis A/B
Keith
Lucas Hayden
Focus Session 4: Elevate the Win: How Real-World AI is Reshaping AEC Pursuits and Proposals Travis C/D
Heather
Gordon, Hiren, Joe, and Joe Focus Session 4: Strategic Fortitude: Achieving Your Vision by Never Letting the Dust Settle Bowie A
Mailena/Coldiron
Kristi and Jeremy
Focus Session 4: Compensation & Incentive Strategies to Drive Performance
Bowie B/C
Thursday 11:30:00 AM Shirley, Matt
Photo download
Goliad
Remove CTA stuff. We have a different lunch sponsor (but they don't have signs and bev naps), just keep CTA off for lunch.
Thursday 12:00:00 PM Shelby
Anna
Lunch is served
Prefunction A
Thursday 12:00:00 PM Shirley
Crystal
Walk-through breakout rooms. Gather all valuables and bring to Goliad.
Thursday 12:30:00 PM Thursday 1:00:00 PM
Casey Shea, Stefanie Richter Luncheon keynote - Microsoft Frontier Firm: Agility at Scale through AI
Lone Star Ballroom
Break
Elevate the Industry Spotlight: Purpose at the Speed of Business: How EWB-USA Partnerships Accelerate Firm Performance - Dr. Boris Martin, CEO, Engineers Without Borders/USA, Matt Wessale, PE, Vice President, Westwood Elevate the industry spotlight: ElevateHER - Accelerating workforce evolution at the speed of business - Marci Thompson, CEO (SMPS)
Thursday 1:15:00 PM
Boris Martin, Matt Wessale
Lone Star Ballroom
Thursday 1:50:00 PM
Marci
Lone Star Ballroom
Thursday 2:05:00 PM Thursday 2:15:00 PM
Clinehens
Closing Remarks
Break
Thursday 2:15:00 PM Shirley, Matt Thursday 2:30:00 PM Anna
Photo download
Goliad
Coldiron, SN
Sponsor and ZG/SN tables – break down completely
Prefunction A
Gala meter boards, cubes, step-n-repeat frame and fabric
Thursday 2:30:00 PM Shirley
Keith, Crystal
Set up red carpet, step & repeat, flip signage to Gala (follow diagram)
Thursday 2:30:00 PM Mailena
Load seating charts & award winner slides to all three monitors. After Allied sets them up.
Prefunction A
Awards & certificates
2:30:00 PM Clinehens
Award presenters
Optional rehearsal for award presenters Set out all the awards and certificates
Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom
Kyle Anna
Anna
Thursday
Shirley
Glambot vendor arrives
Shirley, Mailena, Clinehens
Thursday 5:30:00 PM
Photographers, Margot
Prefunction A
Photographer & videographer pre-gala brief
Thursday
Shelby
Coldiron
Set up all table numbers - match seating chart!
Lone Star Ballroom
Thursday 5:45:00 PM ALL STAFF Thursday 6:00:00 PM Shelby
ALL STAFF photo at Step-n-repeat
Prefunction A Prefunction A
Cocktail reception. KEEP DOORS TO BALLROOM SHUT
Thursday 7:00:00 PM Thursday 7:10:00 PM Thursday 7:15:00 PM Thursday 7:25:00 PM Thursday 7:30:00 PM Thursday 7:40:00 PM Thursday 7:44:00 PM
Doors to ballroom open. Encourage guests to take their seats. CLOSE ALL BARS.
Take dinner orders
Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom Lone Star Ballroom
BARS REOPEN , after all dinner orders are in.
First course of dinner being served.
Ceremony opening video Welcome remarks by Chad
Clinehens Clinehens
CIL Intro by Clinehens
Thursday 7:46:00 PM Anna
JA Intro Video
Thursday 7:51:14 PM Thursday 7:50:00 PM
Clinehens
JA Award Presentation Second course of dinner
Thursday 7:56:14 PM Anna, SN
BFTWF Intro Video
Thursday 7:58:14 PM
Coldiron, Jen Nelson Best Firm To Work For Awards
Thursday
Entrée served
Thursday 8:33:14 PM Tom, SN
Rising Stars Intro Rising Stars Awards
Thursday 8:36:14 PM
Kristi and Jeremy
Thursday 8:43:14 PM Mailena, SN
MKTG Excellence Intro Video MKTG Excellence Awards
Thursday 8:45:23 PM
Ying and Scott
Thursday
Dessert served
Thursday 9:02:23 PM Keith, SN
Hot Firm Intro Video Hot Firm Awards
Thursday 9:04:23 PM
Will and Jeff
Thursday
Dinner Service concludes
Thursday 9:32:23 PM Thursday 9:35:23 PM Thursday 9:40:22 PM
Clinehens
Closing Remarks
Credits Video
After party
Prefunction A
Made with FlippingBook Annual report