Supplier Requirements and Procurement By requiring suppliers to work with transparent and sustainable payroll processes, contracting companies can: Prevent bribery and unethical incentives through traceable and fair remuneration. Strengthen transparency in employment conditions and incentive programs. Build trust in
process - such as pay dispersion, gender equality, sickness absence, and staff turnover - organizations can build systems that create transparency, prevent hidden reward structures, and strengthen internal controls. Fair and transparent payroll processes reduce the risk of corruption and abuse of trust while contributing to sustainability reporting in line with the EU’s CSRD and Agenda 2030.
both suppliers and contracting organizations. Contribute to
sustainable supply chains where social responsibility and economic integrity go hand in hand. Conclusion Starting governance work with a clear anti- corruption strategy turns procurement into a driver of a more transparent, fair, and sustainable society.
Practical Internal‑Risk Checks Segregation of duties: Ensure that the person who changes pay rates, bank details or identifiers cannot also approve or release payroll payments. Exception transparency: Log and review all off‑cycle payments, manual adjustments and retroactive changes; require evidence and named authorisers. Third‑party due diligence: For agents, distributors and intermediaries linked to incentives or payroll‑relevant data, document ownership, approvals and conflicts of interest checks. Speak‑up and investigation: Provide confidential channels and documented procedures; report aggregated findings to governance bodies. Continuous monitoring: Track outliers such as unusual pay dispersion, repeated off‑cycle payments or last‑minute master‑data edits before pay‑run deadlines.
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ISSUE 15 GLOBAL PAYROLL MAGAZINE
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