PHOTOGRAPHING, FILMING AND RECORDING The Photographing, Filming and Recording Students Consent Form is provided by The Lakes South Morang College at enrolment. This form applies to standard uses of images for the time your child attends the school. Standard uses are defined in the following sections. For non-standard uses, where consent is required, parents/carers will be sent a consent form for that specific situation. Schools will also notify parents/carers when implementing software that may include photos of students, giving parents/carers an opportunity to discuss any concerns or preferences. If at any time parents/carers wish to withdraw their consent, they can by contacting the College. A form will be provided to complete. Link to Photo permission policy and permission form. if the images have already been published and are in the public domain, it may not be possible to remove them • the school can still collect, use and disclose images in circumstances where consent is not required (see below for more information). Student permission status can be located on their Compass student profiles and is also visible as a flag on the class/event rolls. If a student has a camera flag on their profile then they DO NOT have permission to publish and must be excluded from photos that are used in any sort of communication. Staff who do not wish to have their photo published can inform the Marketing & Communications Manager but will also get an opportunity at the beginning of each school year to indicate if they do not give consent. Staff photo permission is an Opt- Out situation. However: •
PARENT/CARER COMMUNICATIONS – FREQUENCY, TONE, DOCUMENTATION
Daily / Weekly: • Positive, informal interactions with students, parents/carers and colleagues. • Quick Compass updates or emails acknowledging progress or clarifying expectations. Fortnightly: Targeted check-ins with parents for students requiring academic or wellbeing support. Collaboration with Learning Support, ES staff, or Year Level Leaders around student progress. At least one proactive communication with every family (e.g., positive Compass post, celebration of learning, or class newsletter). • Student Support Group meetings for students requiring them. Annually (Formal): Progress reports and semester reports via Compass. Learner Review Meetings Each Term: • Be proactive, not reactive: Contact parents/carers early — don’t wait until a concern escalates. Be specific: Use clear examples of behaviour, work, or progress. Be balanced: Pair concerns with strengths and next steps. Be respectful and professional: Assume positive intent and maintain calm tone. Be concise: Keep written communication focused and solution-oriented. Be timely: Respond to emails and Compass messages within 48 business hours where possible.
The Lakes South Morang College 2026 Staff Handbook
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