The school official has a “legitimate educational interest” if the official is acting in the student’s educational interest and needs the student record information for the effective functioning of his or her office position.
To Federal, State and local authorities involving an audit or evaluation of compliance with education programs.
In connection with financial aid (such as the administration or continuation of aid). • To the student. • To individuals or organizations conducting studies for or on behalf of an educational institution. • To regional or professional accreditation organizations. • To parents of a dependent student (see “What Is It?” section). • To comply with a judicial order or subpoena. A reasonable effort must be made to notify the student beforehand— unless ordered by the subpoena not to do so.
In the event of a health or safety emergency where the information is required to resolve the emergency.
Data considered directory information, so long as the student has not previously requested nondisclosure of this information.
Data that is the result of a disciplinary hearing where the student is the perpetrator of a crime of violence or a non-forcible sex offense. Under this exception, information may be released to anyone, including the media. No information on the victim or witnesses may be released. Of a student under the age of 21 who has committed a drug or alcohol related offense (e.g., reporting the offense to the parents of the student). VIII. DIRECTORY INFORMATION Directory information is defined as information that would not generally be considered harmful to the student or an invasion of privacy if disclosed. Directory information may be released at the discretion of college officials without written permission of the student. Consistent with federal law, Davis College has defined directory information as including, but not limited to:
• Student’s name • Local address • Local telephone listing • Photograph • Date and place of birth,
• Major field of study • Dates of attendance • Grade level • Enrollment status (e.g., undergraduate, full-time or part-time) • Participation in officially recognized activities and sports Weight and height of athletic team members • Degrees, awards and honors (includes Dean’s list) received and pertinent dates • The most recent educational institution or educational agencies attended and dates of attendance According to the American Association of Collegiate Registrars and Admissions Officers, the following is not considered directory information and may not be disclosed to a third party except with the written consent of the student or to a school official with a legitimate educational interest: • Student identification numbers
• Ethnicity/race/nationality • Social Security numbers • Gender
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