JOB DESCRIPTION Main Duties and Responsibilities • Support, manage, deliver and oversee individual or multiple projects ranging in value, size and complexity. • Lead multi-disciplined project teams in the development of University projects from inception to completion and operation; including the implementation and management of the RIBA plan of work and EFM project / stakeholder governance gateway processes. • Procure and manage design feasibility studies when required in order to establish an outline design intent and accurate cost estimates to allow budget holders to make accurate informed decisions prior to allocation of funding and the transition of a Project to the delivery stages. • Ensure that the Head of Estates Development, Senior Project Manager and all project stakeholders are fully briefed and their requirements are incorporated, where appropriate, in the specification for, and the development and implementation of any project(s). The Project Manager is to achieve an agreed sign off position from the respective stakeholders at various key stages of the project. • Provide regular project reports detailing the status of design, progress, costs and quality standards as measured against agreed objectives. • Account, track and present all project information, costs and cash flow status on at least a monthly basis in line with the University executive governance and financial reporting requirements / timescales. • Prepare and maintain comprehensive EFM project forms and contractual documentation throughout the life of each project and ensure that an auditable trail is always available. • Utilise project planning software such as PlanOn, MiCAD, MS Project, etc. and maintain up to date reporting across the lifecycle of all projects. • Manage the handover and commissioning process for building projects, including departmental/ operational handover, landlord fit-out, asset record coordination and occupation by the client group. • Ensure that the required commissioning and handover documentation is prepared and presented on time, and on completion of each project, including; (but not limited to) test certification, as-built drawings, Operation and Maintenance Manuals, Health and Safety Files, Log Books, Asset Schedules and User Guides. • Lead the co-ordination of projects and their interdependencies through inception to completion and operation; including the management of multiple Contractors, Consultant teams, service providers, Health & Safety and the complete construction process throughout all phases of development, operational commissioning, handover and defects liability periods. • Cost reporting and financial control will be a key responsibility and the Project Manager will be responsible for a monthly submission of each project’s financial position including cash flow analysis and outturn forecasting. • Complete monthly records and timesheets to ensure that working time is accurately accounted to individual Project activities. • Ensure that the Clerk of Work(s), Coordinator(s) and EFM communications / PR teams are fully informed and supported throughout the project process including the defects liability period.
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