2. Clear Designation/Disclosure
2.1. Names of Corporate/personal entities 2.2. Disclosure of management relationship with subcontractors/service providers 2.3. Identification of management company designated representative to the board Ashley Layton
3. Professional Responsibilities
3.1. Provide access for legal clarifications 3.2. Maintain current insurance for both Management Company and the HOA
4. HOA Management Responsibilities 4.1. Maintain files. 4.2. Production of Board Packets 4.3. Standard items in packets include: Meeting Agendas, Property Manager's Report, Minutes, Financials, Old Business issues, New Business items, Homeowner letters, Executive session issues, i.e. financial or violations issues. 4.4. Identify any special items, not listed above, that your firm routinely or occasionally includes in board packets
4.5. Provide Meeting Agendas and Minutes 4.6. Maintenance and Property Inspections 4.7. Communication with Owners and Residents 4.8. Provide community website 4.9. Electronic filing and documentation 4.10. Emergencies 4.11. Coordinate with On-site staff (Vendor Liaison and Handyman, if any)
5. Accounting Responsibilities 5.1. Manage billing (HOA homeowner assessments), accounts receivables and payable 5.2. Monthly Statements of Financial Records 5.3. Promptly and responsibly manage Funds/Deposits/Savings and Checking accounts/Reserves/Collections/Disbursements and pay obligations 5.4. Responsible for Annual Budget/Corporate reports/Corporate taxes 5.5. Audit by independent company 5.6. Gross receipts audit per Land Lease requirements
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