management, maintenance, repair or replacement of all components that the Association is obligated to maintain within the community. Management makes no representation or warranty for the work performed by any third-party contractor. 4. Management will, upon request, obtain multiple proposals for work requested where the project is expected to cost over $1,000.00. When the project is expected to cost under $1,000 management will use its best discretion in choosing a qualified contractor or use a contractor of the board’s choice, but not obt ain multiple bids or proposals. Should the board wish management to obtain multiple bids or proposals for work expected to cost less than $1,000, hourly fees may apply in accordance with Exhibit B.
E. Specific Responsibilities to Board of Directors.
1. Management shall provide information to the Association's Board of Directors and its Committees only in accordance with Management's expertise in the area of Association management. 2. It is expected that the Community Manager will attend 4 regularly scheduled Board meetings and one Annual (general) membership meeting. The dates of said meetings will be the responsibility of the Board of Directors to determine (in cooperation with Community Manager). Association understands Management shall receive additional compensation for meetings held outside of normal business hours, on weekends, holidays and in excess of two hours at the rate specified in Exhibit B. Attendance at additional (including committee) meetings shall only be within Community Manager's normal workweek, pursuant to Exhibit B (or an agreed upon fee). Additionally, Senior Management (the Company President or Director of Operations or Director of Management or Chief Financial Officer) may also attend Board meetings of the Association whenever necessary and/or as requested by the Board of Directors pursuant to Exhibit B. Such meetings shall not be held on weekends or a holiday unless arrangements are made in advance, and Management agrees to such arrangements. It is further understood that any meeting that the Association is unable to assemble a quorum and Management is not notified 4 days prior to said meeting, that any substitute meeting scheduled will be billable. 3. Management shall assist in the preparation of the agenda and Board packets for all regularly scheduled Board meetings, including such items as financials, committee reports, correspondence, contract proposals and any other information pertinent to the Agenda, and if requested, send notice of the meetings to all Board members, post notice of meetings at the designated place in the common area, and take minutes of all such
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VRC PPM Proposed Contract 2022 2/4/2022
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