EXHIBIT A SCHEDULE OF DOCUMENTATION, SERVICES AND SUPPLIES RATES 1 JANUARY 1, 2021 - DECEMBER 31, 2021 (Updated 7/1/2019) Services Black & White Copies at Corporate Office ............................................................................................ 15¢ per page Color Copies at Corporate Office .......................................................................................................... 37¢ per page Scans to file system .............................................................................................................................. 15¢ per page Postage .................................................................................................................................................... Actual Cost Certified Mail Processing ........................................................................................................................$10.00 each Telephone ..................................................................................................................................................... Flat Fee Fax ........................................................................................................................................................... Actual Cost Federal Express ....................................................................................................................................... Actual Cost Emailing of Association Documents (Annual Budget, Policy Stmt, & Audit, etc.) ......................... $1.00 per address Secretarial ......................................................................................................................................... $65.00 per hour Special Assessment Bookkeeping ...................................................................................................................... TBD Additional Accounting Service required by insufficient operating funds to pay bills .................... $100.00 per month Civil Code §4041 Compliance Processing................................................................................................. $9.00/Unit Violation Hearings ............................................................................................................................. $95.00 per hour Compliance Accounting (Violation Issues).......................................................................................................... TBD Smartwebs Violation/ARC Software ................................................................................................................... TBD Storage of archived Records .............................................................................................. $3.00 per box per month Archived Records retrieval ................................................................................................................ $65.00 per hour Failure to Make Quorum and Reschedule of Annual Meeting and Notification .............................................$300.00 Owner Inspection of Records in Office ............................................................................................. $65.00 per hour Small Claims Court Representation ................................................................................ $95.00 per hour (2 Hr. min) Insurance Claim Processing ........................................................................................... $95.00 per hour (2 Hr. min) Insurance Audit Handling ................................................................................................................. $95.00 per Audit Inspector of Election............................................................................................................................................ TBD Additional (Replacement for lost/damaged) Election Ballot Package..............................................................$10.00 Recall Election .................................................................................................................................. $95.00 per hour IRS 1099 Forms ............................................................................................................................ $10.00 per vendor FTB Notification............................................................................................................................. $30.00 per vendor Secretary of State Filing...................................................................................................................................$35.00 Architectural Review processing ....................................................................................................... $95.00 per hour Architectural Review Site Inspections ............................................................................................... $95.00 per hour On-Line Accounting Access (via Website) .......................................................................................................$40.00 Association Web Site (creation/updating) ........................................................................................................... TBD Additional Letters above contracted amount (see Paragraph III.B.2) ..........................................................$10 each End of Year Closing ............................................................................................................................................ TBD Bank Account Reconciliation (over three bank accounts) .................................................... $25.00 each Digital Account Transfer of records ............................................................................................ $250.00
Supplies 2
Standard #10 Envelopes.......................................................................................................................................25¢ Standard #10 Window Envelopes .........................................................................................................................25¢ Standard #9 Return Envelopes .............................................................................................................................20¢ Large Envelopes (10 x 15) ....................................................................................................................................50¢ Large Envelopes (10 x 13) ....................................................................................................................................40¢ Storage Box ....................................................................................................................................................$ 10.00 Labels...........................................................(1-100 = $15.00) (100-300 = $30.00) (300 and over = $45.00) per run Coupon Book ........................................................................................................................................... Actual Cost
1 Prices are subject to change during the term of the contract to reflect increases from utilities and vendors upon thirty (30) days' written notice to the Board of Directors. 2 Billing Envelopes and statement mailing costs for same are included in the monthly fee.
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Vrc Ppm Proposed Contract 2022 2022-02-04
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