7.7.5 Check registers for all accounts.
7.8 Seabreeze will reconcile all bank statements each month. It will give each Board member a copy of all bank statements and reconciliations before the Board meeting following the reconciliation.
8. MEMBER ASSESSMENT PAYMENTS
8.1 Seabreeze will prepare and maintain individual ledgers for each member of the Association. Seabreeze will post to these ledgers information regarding the member ’ s payment of assessments. 8.2 Seabreeze will prepare and mail a monthly invoice to each Association member of record. This invoice will state the current assessment the member owes the Association, along with any other fees, charges and assessments that member owes the Association. Any inserts, notices, newsletters, and the like Association wishes to enclose with its invoices must be given Seabreeze by the 15 th of the month. Inserts, notices, newsletters, etc. received after the 15 th will be mailed at an additional fee as described in Exhibit “ A ” . 8.2.1 Monthly invoices may, at Ass ociation’s election, provide the member the option to pay by credit card. Such credit card payments will include a surcharge in the amount of the fee charged by the credit card processer. The member will be informed during the payment process, before autho rizing the member’s card to be charged, the amount of the surcharge. 8.2.2 Member credit card payments are deposited into Seabreeze’s merchant account. Within one business day of receipt, Seabreeze will draft a check to Association in the amount of the receive d payment, and have that check deposited to the Association’s operating account. 8.2.3 Association acknowledges that a member may occasionally contest a charge to their credit card. Further, credit card transactions may be reversed for other reasons. Association agrees that it will immediately repay Seabreeze the amount of any reversed char ges (which are automatically withdrawn from Seabreeze’s merchant account), together with any associated fees or charges. Thereafter, Association, not Seabreeze, is responsible to resolve the member’s contested charges.
8.3 As noted above, Seabreeze is not obligated to independently investigate member ownership status or changes in member address.
8.4 Billing or accounting errors will be corrected without liability to Seabreeze, or penalty or interest to the member.
8.5 At the board ’ s request, Seabreeze will prepare special forms and reports. Seabreeze will bill for these as an additional expense, at the rates listed in Exhibit ‘ A. ’
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