Village Racquet Club Association Exhibit A Ancillary Management Services
Inclusive Services After hours on-call service
Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included Included
Annual Board orientation training (upon request)
Annual financial training (upon request)
Assessment change processing - (1x) per fiscal year
Budget change processing - (1x) per fiscal year
Certified mail processing (cost of mailing not included)
Compliance - violation letter/hearing/response with envelope
Copy/printing - excludes single mailings to greater than 10% of owners
Correspondence - general/day-to-day with envelope
Direct Debit / ACH setup fee Emergency check request
Envelopes - excludes mass mailings
Facsimile
Labels - excludes single mailings to greater than 10% of owners
Monthly Board Packet
Opening new investment accounts Preparation of minutes per contract
Preparation of newsletter - one page, two sides (1x per quarter) [Seabreeze template only]
Processing work orders
Property inspections per contract
Scanning
Standard monthly financial statements
Strongroom Invoice processing
Telephone calls
Use of corporate conference rooms for meetings
Website & website uploads – basic mySeabreeze.com
Non-Inclusive Services Architectural Review Fee – Processing of application for Board/Committee
$50
Architectural Review Fee – Application needing architect’s review
$100 $200
Architectural Review Fee – Custom home
Attendance at deposition and/or preparation for attendance
$125/hr.
Color copies
$0.75 each
Copies (Single mailings greater than 10% of owners, all Mass Mailings)
$0.15 per copy/side
Courier service
$10 per service, plus actual courier costs.
Custom Newsletter Preparation
$125/hr.
Document storage
$28 per box, per year; $7.50 per new box
Meeting attendance or special project work after 5:00 p.m. on Fridays, on weekends, or holidays Meeting attendance or special project work in excess of time outlined in contract
$200/hr.
$125/hr.
Monthly billing insert
$0.42 per side
Notary services
Standard notary charges
Outgoing account transition fee w/ termination of Agreement
$1,000
Revision: STD0521
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