King's College - Furniture Coordinator

Furniture Coordinator Candidate Information Pack

Dedicated to the advancement of knowledge, learning and understanding in the service of society

Our vision is to make the world a better place.


King’s College London

The King’s Estate

Estates & Facilities

Strand Development

The Appointment of Furniture Coordinator

Job Description and Person Specification

Further Information & Application Process


Since its foundation almost 200 years ago, King’s College London has been central to the establishment of London as one of the world’s foremost centres of academic excellence.

Situated in the heart of what, by any measure, is one of the world’s most dynamic and international cities, King’s benefits from being shoulder-to-shoulder with London’s great institutions.

While King’s has a proud history, which has served the King’s family well for generations and made a profound contribution to modern life and society, King’s is neither captured nor defined only by its past. Indeed, King’s aspires to tackle global challenges and serve society in a way that is contemporary, forward-looking and unrestrained. King’s is: • one of the top 10 UK universities in the world (2018-19 QS international world rankings) • the fourth oldest university in England • research-led and based in the heart of London. King’s has over 31,000 students (including nearly 12,800 postgraduates) from some 150 countries and almost 8,500 employees. King’s provides world-class teaching and cutting-edge research: • In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings • Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*) • The university is in the top seven UK universities for research earnings and has an overall annual income of more than £778 million. King’s has a distinguished reputation in: • the humanities • law • the sciences, including health areas such as psychiatry, medicine, nursing and dentistry • social sciences, including international affairs.

King’s is in The Complete University Guide’s Top Ten for: • Business Management Studies • Classics & Ancient History

• Dentistry • Education • Food Science • History • Law • Music

King’s has influenced many of the advances that shape modern life, such as: • the discovery of the structure of DNA • research that led to the development of radio, television, mobile phones and radar • being the largest centre for the education of healthcare professionals in Europe.

King’s Health Partners

King’s, Guy’s and St Thomas’, King’s College Hospital and South London and Maudsley NHS Foundation Trusts are part of King’s Health Partners. King’s Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration. For more information, visit the King’s Health Partners’ website.

World Questions | King’s Answers

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise.

Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year.

King’s Strategic Vision 2029

Our vision is to make the world a better place.

Since our foundation in 1829, our students and staff have dedicated themselves in the service of society.

Our Strategic Vision, launched in January 2017 takes us to our 200th anniversary in

2029 and builds upon our history of making a full contribution to society.

We will continue to focus on world-leading education, research and service and will have an increasingly proactive role to play in a more interconnected, complex world.

We will continue to expand the huge contribution King’s makes to London and through that a national contribution within the UK, and beyond that to an international community that serves the world.

Full details can be viewed here.

King’s College London is one of the top 20 universities in the world and one of England’s oldest. Located in the heart of London, it has an outstanding reputation for world-class research and teaching and

is rated one of the world’s 20 most international and outward-looking universities (Times Higher 2016).

It was sixth nationally in the ‘power’ ranking of the 2014 UK Research Excellence Framework (REF), and is among the top seven UK universities for research earnings (£193 million in 2014–15), with an overall annual income of more than £778 million.

The King’s Estate

King’s is the most central university in London, with five campuses in the heart of London including four thames-side campuses within a single square mile.

Located on the north bank of the River Thames, the Strand Campus houses King’s College London’s arts and sciences faculties. King’s Venues Strand is close to Somerset House, near the Royal Courts of Justice and just a few minutes’ walk from Covent Garden.

The Faculty of Life Sciences & Medicine and the Dental Institute are based at the riverside Guy’s Campus, next to the Shard. Close to London Bridge on the South Bank of the River Thames, next to Guy’s Hospital, this is an increasingly fashionable area, with many bars, restaurants, markets and creative businesses. The Florence Nightingale Museum is based at St Thomas’, along with continuing medical and dental teaching. The Campus is located in central London, overlooking the River Thames, next to Westminster Bridge and opposite the Houses of Parliament. The Waterloo campus is home of the Florence Nightingale Faculty of Nursing & Midwifery and Estates & Facilities department as well as other faculties conveniently placed close to London’s South Bank Centre, Waterloo Station and the IMAX Cinema. Denmark Hill Campus is the home of the Institute of Psychiatry, Psychology and Neuroscience and the Champion Hill Residence. Denmark Hill is situated in Camberwell, in the London Borough of Southwark. In the last few years this and the neighbouring areas have undergone an incredible process of regeneration and are now one of the most exciting places in London to live, study and work.

King’s has a large scale residences portfolio of c. 5000 rooms spanning thirteen locations located throughout London, with most near our teaching campuses.

Strand Development

Bush House Buildings

King’s is leasing the five iconic Bush House buildings, next to its historic Strand Campus.

King’s occupies Bush House, former headquarters of the BBC World Service, Strand House and King House (Melbourne House from 2025).

We aim to consolidate our position as a top 20 global university by providing world class education and research facilities. Acquiring the Bush House buildings has created a wonderful and dynamic campus in the heart of London by uniting two prime central London locations, the Aldwych and our historic Strand Campus, to create state of the art education and learning facilities for our students. This development will give King’s much greater flexibility both to expand in line with our ambitions for growth and to minimise disruption as we redevelop and upgrade our existing Strand estate. The Bush House buildings provide approximately 300,000 square feet of additional space for student study and social space, new teaching facilities and academic accommodation.

We are also embarking on a development of the Quad at the heart of the Strand campus which is a £47m project.

Further details can be viewed at ry-engineering-quad


Post title

Furniture Coordinator Campus Operations


Hours of work Responsible to

Full time

AD Contracts & Performance

Role Purpose

The Furniture Coordinator is responsible, under the Associate Director of Contracts and Performance, for the management of the university’s appointed furniture supplier, existing furniture across the university estate and the planning, co-ordination and execution of furniture installation projects.

The Furniture Co-ordinator will act as the Directorate’s expert advisor for all furniture and space planning related matters.

The role involves client and supplier liaison, the development of design briefs, space planning, including the use of AutoCad, BIM software and 3D modelling programmes, the scoping of projects, the tender and pricing of projects, the project approval process, and the management of the order process from quotation to installation and post- occupancy evaluation. As we become more aware of the furniture in all our spaces and implement more effective use of what we have, Estates and Facilities can better support academic activity, improve the experience of our students and enhance operational effectiveness. The role of Furniture Co-ordinator is essential to the delivery of this ambition.

Role Profile

Key Objectives

• The role holder will be the primary contact for the university’s single source furniture supplier and will be responsible for ensuring that the supplier provides an effective and efficient service, in accordance with the contract. • The role holder will, under the direction of the Associate Director of Contracts and Performance, be responsible for ensuring that the service provided by the furniture supplier meets the requirements of the university. • The role holder will, under the direction of the Associate Director of Contracts and Performance, be responsible for developing the service provided by the furniture supplier to maximise the benefit to the university from this contract. • The role holder will be responsible for ensuring that the furniture supplier provides a core product range that meets the needs of the university with respect to office and learning environments, and for ensuring that this core product range is updated to reflect the changing needs and objectives of the university. • The role holder will be responsible for ensuring that the services provided by the furniture supplier reflect opportunities for innovation in furniture products and configuration. • The role holder will, as required, use their skills and experience to support the goals and objectives of the directorate. • Liaise with internal clients, students, consultants and E&F colleagues, as necessary, for the delivery of projects and furniture orders. • Work with colleagues and the supplier to assess and develop plans to enhance the student and staff experience, to meet the needs of the university in support of Vision 2019 and associated strategies. • The role holder will be required to communicate by email, letter, telephone, graphically and orally in a variety of formal and informal situations. • Work closely with the university’s Health and Safety offices and others, as necessary, to ensure safe management and working systems and environments for students, staff, contractors and visitors. Communication and Networking

Decision Making, Planning and Problem Solving

• The role holder will use their judgement and experience to ensure that furniture products and configurations are fit for purpose, cost effective and space efficient, to meet the needs of end-users and the wider university. • Support in ensuring that all work is carried out in strict accordance with all relevant statutory regulations and approved codes of practice, the University’s financial regulations and procedures and conforms to the E&F Directorate’s policies, processes and procedures. • Provide accurate estimates for requested project works and installations, ensuring effective monitoring and control. • Must be able to effectively plan and prioritise tasks with a minimum of supervision. • The role holder will be responsible for working with the furniture partner to establish and operate effective and efficient processes for ordering, delivering, tagging, installing furniture and updating record drawings and asset lists, including the use of the E&F CAFM system, Planon. • The role holder will be required to receive and comment on operation and maintenance manuals and health and safety manuals, as required. • The role holder, working with E&F colleagues will be responsible for establishing and operating an effective post-project evaluation methodology enabling the university to track the benefits of investment in furniture. • The role holder will, when required, investigate requests for space use improvements and carry out feasibility studies, preparing outline space planning, budget estimates and programmes. • The role holder, working with E&F colleagues, will undertake regular audits of room condition and effective space use. • The role holder will monitor and report on expenditure ensuring value for money and spending in accordance with project allocations and budgets. • The role holder will ensure the Health and Safety compliance of the appointed furniture supplier and any third parties. • Conduct regular performance monitoring and meetings with the supplier, ensuring that contract service level agreements and key performance indicators are measured and enforced in accordance with the contract. Service Delivery

Analysis and Research

• The role holder will be expected to research and analyse how furniture solutions and configurations can be developed to improve the wellbeing and performance of staff and students. • Work with the appointed furniture supplier to develop a university Space Planning Policy and ensure this policy is kept up to date.

Teamwork, Teaching and Learning Support

• The role holder must work effectively as part of the E&F team and as part of the wider university. • The role holder will provide, coaching, support and guidance to E&F colleagues and others on the appropriate selection and configuration of furniture. • The role holder will support E&F colleagues on the development of proposals to improve space use, design quality and effective utilisation of space. • Liaise with the E&F campus project teams to assist and as necessary supplement their supervision of consultants and contractors in managing the delivery of projects to time, quality and budget targets.

• Deputise for the Associate Director - Contracts & Performance when required. • Support the Directorate in the delivery of the Environment and Sustainability Policy.

Sensory/Physical Demand & Work Environment

• There are no unusual sensory or physical demands relating to this post. • The Work Environment does not place any unusual demands on the post holder.

Pastoral Care

There are no particular pastoral care issues related to the post.


Eligibility to work in the United Kingdom This post does not qualify for a Certificate of Sponsorship under Home Office regulations therefore the university will not be able to offer sponsorship for this role.

Criteria Essential Desirable How identified / Assessed *For ‘How identified and assessed’ use: AP - application, AS - assessment, I - interview, P - presentation, R - references Education / qualification and training Educated to graduate level X AP Educated to degree level in a Built Environment related subject X AP

Knowledge / skills Excellent standard of IT literacy with a high level of proficiency in the use of Microsoft Office software, Word, Excel etc X


Knowledge of current UK technical standards/publications and legislation requirements



Demonstrable knowledge of CDM regulations



Good communication skills both verbal and written


AP, I, P

Good administration and organisational skills



Understanding of the furniture industry and product range



Responsive to the needs of building users, with experience in the procurement of furniture and the planning of space in HE institutions Strong demonstrable communication style and interpersonal skills, particularly the ability to negotiate both internally and externally Good knowledge of furniture and spatial design, development and associated processes Experience Experience in a complex organisation (e.g. owner-occupier, Higher Education or public sector) Proficient in the use of AutoCAD, graphics software, spreadsheets, databases, analysis and report writing




I, R


I, R


A, R


AP, I, R

Experience in BIM, 3D modelling


AP, I, R

Experienced in Photoshop and Adobe packages


AP, I, R

Confidence in the use of numerical and technical data



Familiarity with working in higher education sector



Use of collaborative (project) management systems



Criteria Essential Desirable How identified / Assessed *For ‘How identified and assessed’ use: AP - application, AS - assessment, I - interview, P - presentation, R - references Personal characteristics/other requirements Articulate, tactful and diplomatic when dealing with staff at all levels X I, R Flexible approach and a good team member X R Ability to work with minimum supervision, using their own initiative X I, R Excellent communication skills and ability to work in a methodical manner X I, P, R Awareness of own training needs X I, R Ability to cope well under pressure, adhere to deadlines and prioritise work X I, P Prepared to travel anywhere within the King’s College London estate X I Prepared to undertake any training that might be required X I Willingness to learn new skills X I, R Role specific requirements Effectively manage own time and others within small teams across multiple projects and prioritise workload X AP, I Ability to work accurately and methodically under pressure and strict deadlines, including the ability to juggle multiple tasks X AP, I Excellent time and cost management skills to ensure cost effective and accurate project delivery X AP, I

Further Information and How to Apply

For a confidential conversation please contact our advisors Rob Cullum of The Management Recruitment Group on;

E: T: 020 3962 9900

Applications should consist of a comprehensive CV (of not more than 4 pages). Applications should be sent to

Closing date for applications: Sunday 22nd March 2020.

52-54 Gracechurch Street, London, EC3V 0EH.

Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16

Made with FlippingBook Ebook Creator