Project Manager Candidate Information Pack
Overview
About the Team The Estates Development Team consists of an experienced group of hard working, enthusiastic committed professionals with a principal responsibility for the successful completion of the Capital Programme together with the delivery of major / minor revenue works projects to achieve the most efficient, cost effective, building design solutions for the University campus wide.
The University’s estate contains a wide and varied range of properties. Some, such as the Arts Tower, are of great architectural importance and must be preserved as part of our national heritage, whilst others such as the award winning Information Commons, are modern and sophisticated in their design and servicing. The award winning Department of Estates and Facilities Management (EFM) at the University of Sheffield is responsible for maintaining the University’s buildings, facilities and grounds, managing its property and facilities and procuring new buildings. Estates Development is at the forefront of the University’s strategic and capital programme, managing and delivering developments and commitments that underpin its world class facilities. Our Project Managers are directly responsible for the planning, management and development of the University estate; and with a rolling portfolio of around 110 live projects of circa £350m capital value at any one time, there has never been a more exciting time to join the team. You will have the track record, skills and competencies to lead the delivery of multiple complex building projects.
Person Specification An opportunity has arisen for an experienced driven Project Manager to lead the ‘client side’ project activities, providing strong leadership, support and guidance to the project teams.
• Track record of consistent delivery against time, cost, and quality targets. The basis of this experience should have been obtained from delivering projects and programmes in excess of £10m on both new build and refurbishment schemes. • Understands how to plan financially and manage project budgets. • Significant and evidenced experience leading and managing teams and projects, taking overall responsibility and ensuring all relevant actions are implemented by self or others, following the RIBA plan of work. • Experience and knowledge of building contracts, procurement and engagement of building contractors and construction design professionals, in support of major capital projects and work programmes. • Effective communication / IT skills, both written and verbal. Inclusive of committee papers, performance reports and project proposals. • Experience and knowledge of successfully presenting plans and projects and representing estates development at a senior stakeholder level. • Competent in using project management tools e.g. MS Project. • Significant and proven experience of leading and managing project management teams involved in a variety of complex and diverse new builds and refurbishment projects - including buildings for innovative research and manufacturing technologies. • Demonstrable leadership and management skills to motivate, coach and mentor project teams.
• Ability to develop creative approaches to project problem solving. • Experience of adapting own skills to new circumstances. • Keeps abreast of latest changes and development in areas relevant to post (e.g. CDM legislation, project management, Health and Safety, sustainable and innovative construction designs and techniques etc.) • Strong estates experience working within an HE environment, either directly for a University or as part of a Project Management Consultancy supporting a University. Desirable • A formal Project Management qualification. • Member of a recognised building/construction related professional body e.g. CIOB, RIBA, RICS. • Experience of delivering controlled environments (humidity, temperature etc) in high technology areas, including science and laser laboratories.
The role requires excellent client and stakeholder management skills together with wide experience and technical knowledge of construction and development. You will have the skills and competency to lead multiple teams managing complex projects from inception to completion and into operation. You should provide evidence in your application that you meet the following criteria. We will use a range of selection methods to measure your abilities in these areas including reviewing your online application, seeking references, inviting shortlisted candidates to interview and other forms of assessment relevant to the post.
Essential
• Construction related degree or equivalent experience in a relevant Building / Construction discipline. • Good knowledge of relevant construction related Health and Safety, sustainability and quality legislation, standards and industry best practice. • Extensive, successful, construction based working knowledge and experience of major refurbishment works and new build projects on occupied, operational sites with direct contact with the general public.
Job Description
Main Duties and Responsibilities
• To account, track and present all project costs and cash flow status on a monthly basis in line with the University financial reporting requirements and timescales. • To ensure the preparation and maintenance of comprehensive project and contractual documentation throughout the life of each project (inclusive of Post Occupancy Evaluations) and ensure that an auditable trail is always available. • To manage the handover and commissioning process for building projects, including departmental / operational handover, landlord fit-out and occupation by the client group. Ensure that the required commissioning and handover documentation is prepared and presented on time, and on completion of each project, including Operation and Maintenance Manuals, Health and Safety Files, Asset Record Co-ordination, Log Books and User Guides. • Representation and reporting at Department and University Governance groups. • As a member of our Professional staff you will be expected to demonstrate a commitment to the professional behaviours set out in the Sheffield Professional Framework. Please follow this link for further information: Sheffield Professional Framework . • As a member of staff you will be encouraged to make ethical decisions in your role, embedding the University sustainability strategy into your working activities wherever possible. • Any other duties, commensurate with the grade of the post.
• To lead circa 10 projects and the associated multi-disciplined project teams in the development of University projects from inception to completion and operation; including the implementation and management of the RIBA plan of work and project governance gateway process; and the management of multiple Contractors, Consultants, service providers, Health & Safety i.e. the complete design, procure and construct process throughout all phases of development and operational commissioning / handover. Typical project values will be in the region of £500k up to £20m. • To proactively ensure that the Health and Safety of all who may be affected by our undertakings is safe guarded, whilst seeking progressive and continuous improvement through active engagement and sharing of best practice, and personal promotion of a positive Health and Safety culture. • To ensure that the Head (and Deputy Head) appropriate, in the specification for, and the development and implementation of project(s). • To ensure that the Project Management team follow (and continuously seek to improve) the BSEN ISO9001 registered management system. • To actively support the University’s carbon neutral targets through dedicated focus on negating embodied and operational carbon in our developments. • To ensure that regular reports are provided detailing the status of essential measures such as sustainability, design, progress, costs and quality against agreed Key Performance Indicators and project objectives. of Estates Development and all project stakeholders are fully briefed and their requirements are incorporated, where
Reward Package
sustainability projects through the nationally recognised Green Impact scheme. Staff have access to excellent green benefits including the cycle to work scheme with discounts and free secure bike storage, as well as many greener choices across campus. If you have an interest in this area, the university will strive to passionately support you in these commitments. Check out www.sheffield.ac.uk/ sustainability for more information. Health and Wellbeing The University of Sheffield recognises the importance of creating a positive environment, whereby all staff feel able to talk openly and with trust about wellbeing and mental health. Our Staff Wellbeing offer, encourages and supports staff to maintain their own positive health and wellbeing through a range of accessible, inclusive and supportive services and activities. To find out more visit www.sheffield.ac.uk/hr/ wellbeing Leadership Development Our leadership development has been designed to ensure that our leaders have the knowledge, skills and behaviours needed by the University. To find out more visit www.sheffield.ac.uk/hr/sld/ sheffieldleader Inclusion Inclusion at Sheffield is everyone’s responsibility. Our vision is to build a University community that actively attracts, engages and develops talented individuals from many different backgrounds. We are proud of our award-winning equality, diversity and inclusion action. We continue working to create a fully inclusive environment where everyone can flourish. To find out more visit www.sheffield.ac.uk/inclusion
Terms and conditions of employment: Will be those for Grade 8 staff. Salary for this grade: £46,974 - £56,021 p.a. Potential to progress to £63,029 through sustained exceptional contribution. This role has been identified as a full-time post, but we are committed to exploring flexible working opportunities with our staff which benefit both the individual and the University (See www.sheffield. ac.uk/hr/guidance/flexible/arrangements). Therefore, we would consider flexible delivery of the role subject to meeting the business needs of the post. If you wish to explore flexible working opportunities in relation to this post, we encourage you to get in touch. Benefits If you join the University you will have access to a Total Reward Package that includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development. You will have access to your own personalised portal where you can also access a comprehensive selection of benefits and offers to suit your changing lifestyle needs, for example financial wellbeing, travel options, shopping and cinema discounts. To find out more visit www.sheffield.ac.uk/hr/ thedeal Sustainability This post is open ended. This post is full-time: The University is committed to tackling the global climate emergency. Our sustainability strategy forms an integral part of all we do. We strive to embed this in all areas of university life, from our students’ education, the globally impacting international research we contribute, to campus life. We aim to empower staff to work sustainably by giving them the knowledge to make ethical decisions at work and home. Staff have the opportunity to be involved in impactful
APPLICATION PROCESS For a confidential conversation please contact our advisor of The Management Recruitment Group:
David Craven david.craven@mrgglobal.com 07932 717438
Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages).
Applications should be sent to: david.craven@mrgglobal.com
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