Interim Head of Health & Safety Candidate Information Pack
Introduction
Number of students • 19,920 students in total • Our non-UK students from 140+ countries, ranging from Australia to Zimbabwe Structure and location 4 faculties divided into schools: • Faculty of Business and Social Sciences • Faculty of Engineering, Computing and the Environment • Faculty of Health, Science, Social Care and Education • Kingston School of Art 4 campuses in and around Kingston upon Thames Learning resources 3,000 student-facing PCs across 4 campuses plus: • 783,698 e-books • 79,888 print and e-journals • 563 computers in libraries • 202 mobile computing devices for loan to students History Over 120 years of history going back to 1899 when Kingston Technical Institute opened.
Staff and income • 1,892 members of staff (average headcount in 2022/23) • Total income for year ending 31 July 23 was £229,505 Where the University’s money comes from 2022/23 (in millions) • Tuition fees – £174.2 • Government and teaching grants – £21.1 • Student accommodation and catering – £18.1 • Investment income – £4.8 • Research grants from charities and other organisations – £2.3 • Other income – £7.0 • Donations – £2.0 How the University spends its money 2022/23 (in millions) • Teaching and research related costs – £92.3 • Maintenance and running of University estate – £39.4 • Library and IT services – £29.4 • Academic and corporate services – £21.6 • Maintenance, financing and running of student accommodation and catering – £21.0 • HR, finance and legal services plus Vice Chancellor’s office and insurance – £16.2 • Student services including wellbeing and careers plus running of the University bus – £11.5
Kingston University is a leading London University with circa 20,000 students and 1,892 staff based across 4 teaching campuses in and around Kingston upon Thames. With 4 successful faculties across a broad range of subjects and annual income of circa £230m the University is continually developing and improving its estates and facilities provision to support high-quality teaching, research and student experience.
The Kingston University Corporate Services
Legal: to facilitate and provide access to prompt and responsive legal advice that is high-quality, fit- for-purpose, solution-based and grounded in a robust assessment of legal risk. Insurance: to ensure that the University has appropriate and cost-effective insurance policies and coverage to mitigate the impact of potential claims. Health and Safety: to provide, maintain and enhance a healthy, safe and secure environment for all students, staff and stakeholders and to promote these responsibilities at all levels within the University. We deliver these activities by: • Provision of high-quality and customer- orientated service support, advice and guidance to the University community that reflects best practice. • Designing, deploying and aligning our systems, processes and delivery timescales to ensure that they best meet the requirements and goals of the University. • Ensuring that our staff are helpful and approachable and have the requisite skills, knowledge and expertise to deliver their responsibilities and to provide a high-quality service to stakeholders. • Focusing upon delivery and being realistic and pragmatic in our approach to our work. Our aim is to be recognised as an efficient, accessible and responsive professional service that works in partnership to support and enable the delivery of the University’s mission, strategy and values. We perform these functions impartially and with a commitment to openness, fairness, accountability, trust and collaboration.
The Corporate Services Directorate is led by the University Secretary, Adrian Parry. Its work focusses upon creating and maintaining a robust infrastructure to support good corporate governance, compliance and decision-making within the University; ensuring that the University meets its statutory and legal obligations. Its activities fall within the following broad themes: Corporate Governance: to maintain and improve a robust infrastructure in support of strong governance and good decision-making; with especial attention to the University’s regulatory accountabilities. Information Governance: to establish and deliver comprehensive information governance structures and approaches that encourage and support best practice in the use of information and data and meet the University’s obligations under Freedom of Information and the General Data Protection Regulations. Executive Support: to provide for efficient and effective administrative support by organising and supporting the day-to-day activities of the University’s senior leaders. Risk: to facilitate the identification, assessment, prioritisation and management of risk to support efficient and effective decision-making. Business Continuity: to ensure that the University can continue its business-critical functions despite any incident that disrupts its activities.
Corporate Services
University Secretary Corporate Services
Corporate Services
Governance Support & Corp Committees Unit
Risk, Business Continuity & Insurance
Compliance and Information Governance Corporate Compliance Unit
Head of Health & Safety
Executive Support
Legal Counsel
The Role
Security • To develop and maintain the University’s Security Strategy and Security Policy, andsupporting documentation such as the CCTV Policy, consulting with relevant University officers and University committees. • In the capacity as the Head of Health, Safety and Security Strategy, to be thenominated “customer” for the services provided by Kingston University Service Company Ltd (KUSCO) Security and link between the University and KUSCO Security. Risk Management and Compliance • To ensure the appropriate systems and documents are in place to report and monitorany Health, Safety or Security Incidents. To oversee and, where necessary, lead or support the response. • To monitor the occurrences reported on the Security incident management system aswell as the University “Awaken” incident reporting system, identifying and reporting any trends, and making recommendations to mitigate institutional risk. • To develop, in consultation with other relevant managers, University policies andstrategies for achieving legal compliance with both Health and Safety and Fire Safety requirements in a coordinated and cost-effective way and to monitor their implementation. • To identify material areas of non- compliance (with particular reference to any strategicshortcomings) within any area related to Health and Safety requirements and initiate actions with the relevant line managers / KUSCO to take appropriate remedial action. • To support the Insurance Manager by providing documentation to support the responseto any civil claims involving safety issues • To lead the programme of internal and external audits of the Health and Safety
function within the University and take forward action plans including overseeing preparatory arrangements provision of corrective action plans, and acting as lead internal auditor. • To oversee the provision and delivery of the University’s Health and Safety trainingprogramme including delivering training sessions as required. Provide training, briefing and materials for members of the Duty Executive roster. To be the named contact and chief trainer for the IOSH Managing Safely and Managing Safely refresher courses delivered. • To manage the relationship between the University and the enforcing authorities, suchas the Health and Safety Executive, Fire Brigade, British Security Industry Association, including leading the response to any enforcement action. Committees • To act as clerk and coordinator for the University Safety Committees (University Health,Safety and Security Committee and the Health, Safety, Security and Environment Executive Group). • To provide Health and Safety advice to a range of University Committees and forums,including University Safety, Health and Security Committee, Health, Safety, Security and Environment Executive Group, SLT, Risk and Business Continuity Committee, Travel Advisory Group, Estates Project Team and PREVENT Group. Professional Development • To maintain own awareness of regulatory
Job Title Interim Head of Health & Safety Grade 10
Directorate/Faculty Corporate Services Department Governance, Compliance and Legal Office Reports to University Secretary Direct reports Health and Safety Advisor Purpose of the Role To be the professional lead and competent person for the management of health and safety across the University. To lead the University’s Health, Safety and Security function, and be accountable for ensuring that the University has effective arrangements in place to protect the health, safety and welfare of all building users, University assets and the estate. To provide advice and guidance on all matters of health, safety and security strategy and compliance issues to all areas of the University. To devise a training needs matrix for all staff and organise provision of the training identified as necessary. Role & Responsibilities Institutional expert • To monitor and advise the Senior Leadership Team, and other stakeholders asrequired, on changes needed following introduction of new or changed Health and Safety legislation, any changes in Security threat levels, requirements or arrangements needed to respond to changes in perceived threat levels or following incidents or occurrences with strategic implications that identify areas or functions where improvements are needed.
requirements and to represent the Universityin external forums including University Alliance
Knowledge and Qualifications • Be professionally qualified in health and safety, holding a Chartered Membership of the Institution of Occupational Safety and Health or equivalent • To have a thorough and demonstrable working knowledge of theprinciples of Health and Safety with evidence of CPD. • A first degree or post-graduate qualification in health and safety,occupational health or related discipline or equivalent. • A thorough knowledge of health and safety legislation and itsapplicability in an organisational context. Skills & Competencies Essential: • Demonstrable experience of working as a Health and/or SafetyManager in complex organisations, including some experience in the public sector. • Line management experience, including that of specialists. • High level skills in numerical and verbal reasoning. • High level of influencing skills • Excellent communication skills both orally and in writing, withthe ability to communicate appropriately across all organisational levels. • Experience in working with computer-based health and safetysystems and a high level of computer literacy. • Experience of managing the process and production of papersfor a Health and Safety Committee. Desirable: • Experience of health and safety management in Higher Education. Person Specification Important Working Relationships Vice Chancellor Provision of advice or information Annually University Secretary Summary of incidents and occurrences Weekly Deans and Heads of Department Provision of advice or information Monthly KUSCO Guidance, advice and requests Weekly Director of Estates Provision of advice or information Monthly Trade Unions Provision of information, typically about incidents As required Chief Risk Officer Provision of information Weekly Students’ Union Advice and suggestions As required Enforcing Authorities: Provision of information, access, summaries of incidents, guidance on University practices. As required
General Line Management Responsibilities To manage the University’s Health and Safety function, including managing anddeveloping the Health and Safety Adviser, planning and managing the function’s budget, and representing the function at meetings for the Directorate Leadership Team. Direct Reports All Kingston University Staff are expected to demonstrate and work towards developing the Values Framework: • Innovative: To apply new methods or ideas to facilitate progress • Inclusive: To value the diversity of students and staff, treating them respectfully • Enterprising: To recognise and act on opportunities • Ambitious: To pursue excellence for oneself, Health and Safety Adviser General Requirements the University, and our communities The postholder must always carry their responsibilities with due regard to our policy, organisation and arrangements for Health and Safety at Work. It is your responsibility to carry out your duties in line with our EDI policy and strategy and be sensitive and caring to the needs of others, promoting a positive approach to a harmonious working environment. You must promote and safeguard the welfare of students/ staff that you are responsible for or come into contact with. Please note that job descriptions cannot be exhaustive, and the postholder may be required to undertake other duties, which are broadly in line with the above key responsibilities.
Health & Safety Executive, Fire Brigade, University Insurers (via theKU Insurance Manager), Major Contractors undertaking work on University Premises, Local Authority (RBK) Borough Resilience Teams
Why work at Kingston University? Kingston University is a great place to work. Our staff have access to a wide range of benefits.
To help you fulfil your potential, the University provides a range of central training programmes, as well as locally managed development funds. If you want to add to your qualifications, there is a staff sponsorship scheme helping towards fees for further study at the University. The scheme is open annually, and successful applicants can receive tax-free funding for up to three years. For a subscription to a professional body required for your role we will pay the cost of your
Discounted services and goods The University has launched a benefits platform offering a wide range of discounts, smart spending app, and low cost healthcare cash plan. In addition, to help you make the most of working help you make the most of working in Kingston upon Thames, we’ve negotiated numerous discounts with a wide range of companies. Discounts are published and updated in the regular electronic staff bulletin, Discounted services and goods
Annual leave, work-life balance and flexible working Annual leave, work-life balance and flexible working
Staff can benefit from discounted membership rates at the Fitness Centre at Penrhyn Road. There’s also the Health Centre, where you can choose from a range of a reasonably priced therapies, ranging from physiotherapy to reflexology. Pensions Staff benefit from the generous local government pension scheme. Further details can be viewed at https://lgpsmember.org/thinking-joining.php We also offer eligible staff a defined contribution pension scheme, which is non contributory for employees. Supporting personal development Supporting personal development Our staff are the most important resource we have. We want you to be continual learners and so our performance and development appraisal scheme means every member of staff will have a personal development plan. Pensions
You will enjoy generous holiday entitlement of 43 days each year. This is made up of 35 days annual leave plus the eight statutory Bank holidays. We have a progressive approach to flexible working and welcome returners to work and
called Insight. Free software Free software
annual subscription. Season ticket loans Season ticket loans
requests for flexibility. Health and wellbeing Health and wellbeing
University staff are entitled to free Microsoft software that can be downloaded for use on home computers. The offer includes Microsoft Office and other popular packages. Employee assistance programme Our employee assistance programme provides a wide range of services and support, free of charge, to Kingston University staff and their close family members (living at the same address).
We know that public transport costs can be high, and so offer season ticket loans (up to £10,000) to help you spread the cost of commuting and let you get the best value for your journey. Cycling to work The University has teamed up with Cyclescheme Ltd to offer staff the opportunity to obtain a tax free bicycle and safety and security equipment for work. Cycling to work
Your health and wellbeing is important to us. We will do our best to enhance your wellbeing at work, including actively promote events and initiatives to support you in staying healthy. However, it’s reassuring to know that you will have access to support and advice from our Occupational Health team who will explore ways to help you stay at work or support you in your return to work if you are unwell. The University also offers a generous occupational sick pay scheme.
Apply
The post is a fixed term interim appointment for a period of 6 months. For a confidential discussion to learn more about the role and opportunity please contact Kingston University’s appointed recruitment partners Sian Gardiner and Sherena Otadende of The Management Recruitment Group. Sian Gardiner M: 07932 717 458 sian.gardiner@mrgglobal.com
Sherena Otadende M: 07706 326 046 sherena.otadende@mrgglobal.com Applications should consist of a comprehensive CV and supporting cover letter. Applications should be sent to:
sian.gardiner@mrgglobal.com and sherena.otadende@mrgglobal.com The closing date for applications is Sunday, 5th January 2025.
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