EXPLO New York | Rules and Standards Handbook

EXPLO New York RULES + STANDARDS

GENERAL EXPECTATIONS: p 1-4 STUDENT RULES + STANDARDS: p 5-11 DORM ROOMS + DORM LIFE: p 12-13

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CONTENTS

GENERAL EXPECTATIONS

1

PHONE AND CELL PHONE POLICY

1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9

STATEMENT ABOUT THE USE OF TECHNOLOGY

2

PROGRAM ATTENDANCE

THE VILLE

3

MEDICATION

INCLEMENT WEATHER STUDENT DRESS CODE

BUS RULES

4

STUDENT RULES + STANDARDS

5

NOTE TO PARENTS/GUARDIANS

MAJOR RULES

6 8

OTHER RULE INFRACTIONS

FINAL DAYS’ RULE

DISCIPLINARY STATUS AND FUTURE ENROLLMENT

9

STATE AND FEDERAL REGULATIONS EXPLO’S POLICY ON LANGUAGE USE

CLASSROOM SPACE

EXPLO’S POLICY ON SEXUAL BEHAVIOR

10

2.10 LEAVING THE PROGRAMWITHOUT PERMISSION 2.11 SELF-DESTRUCTIVE BEHAVIORS

11

2.12 SANCTUARY POLICY

DORM ROOMS + DORM LIFE

12

RESPONSIBILITY FOR DAMAGE

3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9

RIGHT OF ENTRY ROOM SEARCH

ROOM INSPECTIONS WINDOWS AND ROOFS

DORM CLOSING ROOM CURFEWS

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COOKING

VISITING OTHER ROOMS

3.10 QUIET HOURS

EXPLO New York: RULES + STANDARDS

QUICK REFERENCE

CONTACTING EXPLO NEW YORK: August 3, 2019 - Jun 24, 2020 EXPLO Norwood Office 781.762.7400 Jun 24 - Aug 8, 2020 EXPLO New York 914.323.6300 SUMMER ADDRESS The following is our summer mailing address: Student Name EXPLO c/o Sarah Lawrence College 1 Mead Way Bronxville, NY 10708 newyork@explo.org

Please note Package Guidelines in EXPLO Essentials.

EXPLO New York: RULES + STANDARDS

WELCOME!

Dear Students and Parents,

This Student Handbook explains and clarifies the philosophies, experiences, and best practices that guide us in creating a community that lifts us toward our goals of learning and sharing. All communities have rules and policies that keep their members safe and allow them to pursue those things that make them happy and thrive — so it is here at EXPLO. While members of the EXPLO community come from many backgrounds, we have found that the vast majority of parents, guardians, and students agree on many basic principles. For example, we agree that our students should not steal, or lie, or destroy others’ property, or use illegal and harmful substances. We agree that we should not show disrespect for others based on their race, religion, sexual orientation, physical abilities, or gender. Other rules speak to the need to respect privacy and remind us that our public behavior should not make others uncomfortable. EXPLO not only forms a relationship with our students, but also with the parents/guardians and guardians of our students. Since the enclosed rules and policies are the standards to which we will hold students, parents/guardians, and ourselves, it is important that students and parents/guardians read this Student Handbook carefully — perhaps together — and resolve any questions before the program begins. Please call us if we can help clarify any rule or policy. We look forward to having not only an exciting program filled with fun and learning, but also a safe program where, as our mission statement says, “we respect the differences that make us individuals and find the common ground that makes us a community.” Thank you in advance for helping to make that possible.

Best wishes,

Elliot Targum Head of Programs EXPLO New York

EXPLO New York: RULES + STANDARDS

1

GENERAL EXPECTATIONS

1.1 PHONE AND CELL PHONE POLICY While we encourage students to keep in touch with those close to them, we also want them to be fully engaged in our programming throughout the entire day and evening. Students may not use cell phones until the final Wednesday of the session. On the second Monday of the session, landline phones and computer labs will be available for phone calls and emails. Residential students who choose to bring a cell phone will be required to turn them in at registration; the phones will be locked safely away and returned on the final Wednesday of the session. Some curriculum opportunities may include the optional use of mobile devices. Should this be the case for a course, elective, or concentration, the Office of Teaching and Learning will determine and outline expectations for phone usage for impacted students. Students traveling unaccompanied to EXPLO will be given the opportunity to call a parent/guardian to confirm their safe arrival before turning in their phones. If families have any concerns or questions before students are allowed to call home, they may call the Office of Student Life for an update on their child’s wellbeing. For more information on the EXPLO New York phone policy, please refer to the EXPLO Essentials. Residential students who are found to be in possession of a cell phone before the final Wednesday will face disciplinary action and the loss of their cell phone until the end of the session. Please reinforce our guidelines with your child. Day students may not use cell phones while on campus or with the Program until the final Wednesday of the session. Day students should power off their phones and place them in a discreet location while on campus. Day students who use their phones or have them visible will have their phones confiscated and returned at the end of the day. Office phones will be available for phone calls home, if necessary. Please call our Main Office if you need to leave a message for your child.

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EXPLO New York: RULES + STANDARDS

1.2 STATEMENT ABOUT THE USE OF TECHNOLOGY Student use of telephones and computers is subject to all rules and guidelines governing student behavior. Behavior that is in any way disrespectful, harmful, or deemed inappropriate will not be tolerated. Parents/guardians should be advised that the Program cannot assume responsibility for monitoring all student activity on the Internet, and that some sites may contain material that is pornographic, discriminatory, violent, or otherwise objectionable. Any student found to be accessing, downloading, or distributing such material will be violating guidelines for student behavior at the Program and will be subject to disciplinary action. Students should be careful not to give out personal information over the Internet, such as dorm location or phone number, to people whom they do not know. The use of laptop computers, as well as tablets with cellular data, is prohibited at EXPLO New York. The use of personal electronic devices is discouraged because of their tendency to prohibit engagement with the community. The use of these devices at the Program is a privilege rather than a right, and their use will be limited. See information regarding cell phones in EXPLO Essentials. 1.3 PROGRAM ATTENDANCE Please make sure your child will be able to attend the entire session. EXPLO has an overall curricular plan that includes courses, activities, workshops, and trips, as well as residential and day student life. Since each session of the program is only one, two, or three weeks long, it is not appropriate for a child to miss whole days, or part of each day at the Program, whether at the beginning, middle, or end of each session. If family vacations or other obligations mean a child will miss more than two days, the child will not be allowed to register. If a student does miss more than two days for non-illness related reasons, the child will not be allowed to register for any EXPLO program in subsequent summers.

General Expectations

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EXPLO New York : RULES + STANDARDS

1.4 THE VILLE Accompanied by faculty, students may walk into the town of Bronxville (the “Ville”) at scheduled times. Students must walk with a companion or in a group, and stay within the boundaries communicated to students during their first visit. Sign-out is required. A student will lose “Ville” privileges if they abuse this system. 1.5 MEDICATION New York regulations forbid student self-medication. Students who keep medication in pill form in their rooms, or medication in non-pill form that has not been approved for such use by the Head Nurse, will be subject to dismissal from the program. Please see EXPLO Essentials for more information on how to ensure our nurses will be able to safely administer medication. 1.6 INCLEMENT WEATHER In the case of inclement weather, for the safety of all members of the community, it is expected that students follow all directions issued by EXPLO faculty. In the event of severe weather, students will be required to remain indoors (this includes academic facilities, dining halls, and dormitories until they receive further notification from EXPLO faculty. 1.7 STUDENT DRESS CODE The Program has community standards to ensure that appropriate student dress provides a comfortable environment for all. These expectations will be made explicit to students at the Program, and we reserve the right to address breaches of our dress code. Please refer to the guidelines in EXPLO Essentials for more information about the dress code.

General Expectations

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EXPLO New York : RULES + STANDARDS

1.8 BUS RULES Since many students will be riding buses for trips and/or commuting, it is important that all students be familiar with EXPLO’s bus rules: 1. Students must follow the bus driver’s instructions and show courtesy to the driver and other students and staff. 2. Students must keep arms, feet, head, and shoulders inside the bus and may not throw objects out of the bus windows. Students may not yell, scream, or play loud music inside the bus, nor out the windows of the bus. 3. At times a faculty member may have to assign seats and students are expected to cooperate regarding these assignments. Once a student is in their seat, they must stay in it until the bus comes to its destination. Students may not walk around while the bus is moving. 4. Students must help keep the bus clean. This includes removing one’s own trash and anything else left behind by other students.

General Expectations

5. All other EXPLO rules are in effect while students are riding EXPLO buses.

EXPLO New York : RULES + STANDARDS

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2

STUDENT RULES + STANDARDS

All members of the EXPLO community are expected to follow the Program’s rules and procedures and treat others with honesty and respect. For the safety of all community members and the harmony of the Program, students and parents/ guardians should understand and commit to the following rules and standards. The Program makes every effort to address student life issues in a proactive manner; we strive to deal with disciplinary issues fairly, and as quickly as possible. The staff and administration handle each case individually, keeping in mind the circumstances of the violation as well as the best interests of the larger community. Although consistency is desirable, it will not always be the governing principle in settling disciplinary issues. Disciplinary action will be taken when there is a preponderance of evidence that a rule or guideline of the Program has been violated. Our Office of Student Life strives to keep parents/guardians informed of their child’s disciplinary process. 2.1 NOTE TO PARENTS/GUARDIANS EXPLO not only forms a relationship with the students who attend the Program, but also with their parents/guardians. Our experience has shown that our students are best served when parents/guardians and the Program have a positive and open working relationship. For the Program to be most effective for our students, parents/guardians must be able to support our policies and procedures. EXPLO reserves the right to dismiss a currently enrolled student if the student’s parents/guardians are not cooperative and/or compliant with EXPLO policies and procedures. In addition, EXPLO reserves the right in subsequent summers to deny enrollment for similar reasons. EXPLO also reserves the right to dismiss a student if parents/ guardians have misled the Program about their child’s history, including, but not limited to, behavior, physical and emotional health, and/or school experience.

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EXPLO New York : RULES + STANDARDS

2.2 MAJOR RULES A student who violates a Major Rule can expect to be dismissed.

Please note that if a student is knowingly and willingly in the presence of a Major Rule violation, it is as if they are breaking the rule themselves. When a student is dismissed, parents/guardians must make arrangements for the student to be taken home immediately and at the parents/guardians’ expense. Claims for partial tuition reimbersment may be made through EXPLO’s tuition insurance program in the event of any early departures, including a dismissal. In addition to the examples cited below, behaviors, whether on or off campus, that are deemed by the Program to jeopardize the welfare of the community or bring the name of the Program into disrepute are considered Major Rule violations. 1. Students are expected to conduct themselves with honesty and integrity. Therefore, lying, cheating, and deceitful behavior (falsification of permissions, absences without appropriate permissions, forgery, telephone fraud, computer violations, etc.) are violations of the Program’s standards. 2. Students are expected to act with respect for the well-being and rights of others. Behavior that is deemed to be injurious to the Program, individual students, or the larger campus community is unacceptable. Therefore, impinging on the rights of others through harassment and/or hazing is a breach of such standards. Such behaviors include, but are not limited to: sexual assault or harassment; physical or verbal assault or threats (including those based on gender, gender idenity, race, religion, ethnicity, national origin, sexual orientation), cyber bullying; behaviors intended to intimidate or humiliate others, or those that may cause emotional distress or physical harm; abusive physical behavior (including hitting, punching, slapping, kicking, biting, etc.); and the use of abusive language. 3. Students are expected to respect both community property and the property of others. Theft, the possession or use of stolen property, or the deliberate destruction or abuse of personal or community property are violations of this standard. 4 In order to respect each other’s privacy, students must adhere to the following Program policy governing single-gender spaces within the residence halls: It is a violation to be in the entryway, hallway, room, or any part of a residential space of a student of another gender or to be with a student of another gender in any residential space.

Student Rules + Standards

EXPLO New York : RULES + STANDARDS

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5 EXPLO IDs (issued at registration) must be worn around the neck at all times and on all trips. For reasons of safety, a student may not give away or sell their EXPLO ID, lanyard, keys, or anything else that would identify a person as an EXPLO student or grant access to campus rooms or facilities. 6 Students are expected to maintain a safe environment. Examples of violations of this standard are: possessing or using fireworks, firearms or other dangerous weapons, items, or substances (including pocket knives); using the fire extinguishers or setting off fire alarms (except in an actual emergency); and engaging in other behaviors the Program deems dangerous. Because a possible fire exposes so many EXPLO community members to extreme danger, the burning of anything or the use of an open flame indoors (candles, matches, lighters, incense, tobacco products, etc.) is a violation of this standard. 7 For reasons of safety and accountability, the Program has stated policies regarding where students can be throughout the day and evening and all students are expected to uphold any policy concerning their whereabouts. For example, students who are outside of their living group area after final evening check-in would be in violation of this policy. Furthermore, any student who leaves the designated program boundaries, either on-campus or on a trip, would also be in violation of this policy. 8 Students are expected to abide by the rules of the Program as well as the public laws governing the use of alcohol, tobacco, and illegal drugs. Therefore, it is not acceptable to: possess, use, distribute, provide, or cause to be brought on campus any illegal drug, controlled substance, tobacco product, anabolic steroid, alcohol, or any related paraphernalia (including tobacco, marijuana or hashish pipes or papers, e-cigarettes, vapes, and alcohol containers); misuse prescription or over-the-counter medications or chemical substances; or return to the Program showing evidence of having been smoking, drinking or using illegal drugs. (Also see Sanctuary Policy, described on p. 11 of this book). Students who knowingly remain in the presence of a drug or alcohol violation are themselves in violation of this policy. 9 Students are expected to be positive and cooperative in all of their dealings with the Program. If a student repeatedly breaks Program rules, does not abide by the written or verbal directives of the Program, or does not follow Program procedures, they can expect to be dismissed for the accumulation of such incidents.

Student Rules + Standards

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EXPLO New York : RULES + STANDARDS

2.3 OTHER RULE INFRACTIONS Failure to abide by other Program rules makes a student liable to be placed on probation. Probationary violations include:

Unexcused absences from any required events (check-ins, courses, trips, etc.

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Inappropriate physical contact (touching, public displays of affection, tripping, pushing, etc. Inappropriate use of technology such as sending and receiving suggestive or explicit content on computers, tablets, or mobile phones Bringing in, or being with, an unauthorized person, on or off campus at any time Being in unauthorized areas such as fire escapes (except in emergencies), balconies, roofs, and ledges Hitchhiking or use of transportation other than that provided with permission of the student’s family and EXPLO Failing to follow Program rules, refusing to comply with reasonable staff requests, and/or showing an uncooperative and harmful attitude If the Program deems any of these infractions to be egregious, or if there are multiple infractions of these rules, dismissal can result 2.4 FINAL DAYS’ RULE During the final four days of the Program, any violation of any Program rule can result in immediate dismissal. It is important to maintain an atmosphere that is orderly and safe in the final days, and we do not want to encourage students to take behavioral risks that would result in leaving prematurely, missing the culmination of the Program, and causing them to be ineligible to return to EXPLO the following summer. The misuse of, or damage to, personal or community property

Student Rules + Standards

EXPLO New York : RULES + STANDARDS

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2.5 DISCIPLINARY STATUS AND FUTURE ENROLLMENT If a student has been placed on probation, they should expect that this status can affect whether they will be allowed to return to any of the Programs in subsequent summers and will necessitate a conversation with the Head of the Program to discuss whether returning is appropriate. If a student is dismissed from the Program, they will not be allowed to enroll in subsequent summers. 2.6 STATE AND FEDERAL REGULATIONS While the guidelines described reflect EXPLO’s own philosophy and mechanisms for dealing with breaches of our rules + standards, we are also obligated to adhere to all applicable state and federal statutes. Thus, should we become aware of certain types of incidents — such as abuse (current or in the past), illegal sexual behavior, hazing, and some forms of harassment — we are required to report them to outside authorities, including the local police and the New York State office of Children and Family Services. 2.7 EXPLO’S POLICY ON LANGUAGE USE EXPLO recognizes the power of language to impact the tone, quality of interpersonal interaction, and feelings of safety in our community. As a result, the use of profanity, obscene language, or disparaging language are violations of EXPLO’s behavioral standards. This includes remarks based on race, gender, gender identity, sexual orientation, religious practice or belief, and physical or mental ability that demean, attack, or threaten someone. Violations of this policy will be addressed with an emphasis on educating students about the detrimental effects of such language on our community and the hurtful consequences for the receiver. As noted above, disciplinary response may also be a consequence of such violations. 2.8 CLASSROOM SPACE Students are expected to move quietly through and around classroom buildings. Faculty work during the summer, and their offices are adjacent to many of EXPLO’s classrooms. Running, shouting, or playing music is not permitted in academic spaces or classroom buildings. Students are expected to treat Sarah Lawrence College and EXPLO facilities and equipment with respect. If facilities or equipment are damaged beyond regular wear and tear, students may get charged for such damage.

Student Rules + Standards

EXPLO at Wellesley: RULES & STANDARDS

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2.9 EXPLO’S POLICY ON SEXUAL BEHAVIOR EXPLO believes that it is usually in the best interest of adolescents to delay having sexual relations until they are physically and emotionally more mature. We recognize, however, that sexual feelings are a normal and natural part of that maturing process. The Program does not punish students for sexual behavior per se, but initially addresses the behavior as a teaching opportunity. If students are engaged in inappropriate sexual behavior, they will be spoken to by a designated faculty member to discuss the physical and emotional health implications of their actions. In addition, parents/guardians will be notified. Students will also be reminded that the Sarah Lawrence College campus should be a comfortable space for the entire EXPLO community. Engaging in sexual behavior that is inappropriate for public spaces (including rooms, lounges, and outdoor areas) causes many members of the community to feel threatened and uncomfortable. If a student is found engaging in sexual behavior that is inappropriate for public spaces, the student will be placed on probation because of the negative effect such behavior has on the community rather than because of the actual sexual activity. There are, however, certain types of sexual behavior and situations that require a more serious response. Under New York state law, an individual can be prosecuted for participating in sexual activity with someone under the age of 17. An individual under the age of 17 cannot legally consent to sex and the law requires EXPLO to report such incidents to the police, even if both parties are under the age of 17. 2.10 LEAVING THE PROGRAM WITHOUT PERMISSION Parents/guardians should understand that if a student leaves the Program’s designated areas without using the established sign-out procedures, essentially “running away,” that student will no longer be able to participate in the Program. EXPLO cannot guarantee the safety of a student who is not compliant with our whereabouts rules, and will not take responsibility for a student once they have left the Program in an unauthorized fashion.

Student Rules + Standards

EXPLO New York : RULES + STANDARDS

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2.11 SELF-DESTRUCTIVE BEHAVIORS Eating disorders, cutting, burning, suicidal gestures or ideation, and other similar behaviors are profound and potentially life threatening. These types of behaviors require the treatment and attention of specialists. EXPLO is not designed to provide such specialized treatment for these behaviors. Therefore, if a student engages in any of these types of behaviors during the Program, they must go home to ensure their safety and the well- being of others. If a student has exhibited these types of behaviors before the start of the program, EXPLO will need to consult with the student’s treating physician or mental health professional regarding the student’s ability to participate in the Program without harm to themselves or others. This consultation will be considered as a recommendation only, as EXPLO reserves the right to decide whether Program attendance is in the best interests of the student and/or the Program. EXPLO may also insist on a contract that will specify behavior and permit EXPLO to monitor the student’s compliance. 2.12 SANCTUARY POLICY EXPLO’s priority is to maintain the safety of our students. Therefore, we have implemented a Sanctuary Policy to encourage students to seek assistance should they find themselves or their fellow students in a drug or alcohol related crisis. The policy is as follows: Any student who fears that their own or another student’s health and safety is in danger may approach any staff member to request help in obtaining medical attention for the use or overdose of any drug, including alcohol. When approaching the staff member, the student should make it clear that they are seeking help through the Program’s Sanctuary Policy. A student who has overdosed and has sought medical attention, or the student who has requested medical attention for someone else under the Sanctuary Policy, shall not be subject to disciplinary action for possession or use of drugs or alcohol. However, the student’s parents/guardians will be notified regarding the incident, and appropriate counseling will be required. It is important to note the following: Sanctuary will not be granted if the effects of drugs and alcohol are already apparent to a staff member, or have been apparent in a public situation in the presence of staff members prior to making the request. Sanctuary will be granted to those seeking help for others, even if those seeking help for others have broken a Program rule. Sanctuary may be sought as necessary, even if it has been granted before. However, the Head of the Program and/or the Office of Student Life may conclude that the student’s use is a serious health problem, and send the student home for medical concerns.

Student Rules + Standards

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EXPLO New York : RULES + STANDARDS

3

DORM ROOMS + DORM LIFE

3.1 RESPONSIBILITY FOR DAMAGE Rooms are inspected and maintenance requests are made prior to students’ arrival. However, any problems noted by students upon arrival should be reported immediately to the Office of Student Life. Damage incurred during the Program will be subtracted from the student’s damage deposit. Damage attributed to more than one person may be charged to a class, dorm, or floor. Parents/guardians will be billed for any amount exceeding the damage deposit. Refunds of unused damage accounts will be made in the fall. 3.2 RIGHT OF ENTRY If necessary, we will enter a student room for health, safety, or maintenance reasons, and to assure that use of the room is within the Program’s and the College’s regulations. 3.3 ROOM SEARCH EXPLO will conduct a room search for health or safety reasons; if there is reasonable belief that there may be drugs, alcohol, or stolen property; or if a student is believed to be in possession of any materials that are in violation of EXPLO’s Rules and Standards. In the interest of security and safety, EXPLO reserves the right to search a room without the student or students being present. 3.4 ROOM INSPECTIONS Periodic, announced room inspections may be conducted in the presence of residents for health and safety reasons. 3.5 WINDOWS AND ROOFS Students may not talk, lean, hang, or throw any items out of room windows, regardless of which floor they are on. Students may not be on any building roof at any time. Students should not tamper with window screens as they are there to keep out bugs and for safety and security.

Dorm Rooms + Dorm Life

EXPLO New York : RULES + STANDARDS

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3.6 DORM CLOSING All students must be on their halls by the communicated time for the day’s final check-in. Students may not leave their halls after 10:00 p.m. for any reason (except emergencies, until breakfast the next morning. 3.7 ROOM CURFEWS Unless an exception is made by the staff, all students must be in their rooms for the night by 10:15 p.m. All showers and other nighttime preparations must be completed prior to curfew. Students may go to bed ahead of check-in or room curfew by speaking to their Residential Advisors. After room curfew, students may not leave their rooms other than brief trips to the bathroom. Students may never sleep in a room that is not their own. 3.8 COOKING Although some floors have microwaves, for safety reasons there is no cooking permitted unless a staff member is present and supervising. 3.9 VISITING OTHER RESIDENTS Students may only go to floors of the same gender. Students may not enter another person’s room without that person’s permission and must respect the rights of that person’s roommate. Other than Arrival Day, no visitors or guests are ever permitted on student floors. 3.10 QUIET HOURS Quiet hours are daily from 10:00 p.m. to 7:30 a.m. While there is no official “lights out,” students need to turn down music, stereos, and voices to allow other people the opportunity to go to sleep, even before 10:00 p.m.

Dorm Rooms + Dorm Life

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EXPLO New York : RULES + STANDARDS

EXPLO’S MISSION EXPLO inspires students and teachers to explore the world of people and ideas, and to experience the joy of learning in pursuit of purpose and meaning.

explo.org

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