Head of Operations Information Pack
Contents
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Welcome
About the Trust Job Description
About You Applications
2 Head of Operations
Thank you very much for your interest in becoming Head of Operations for the David Ross Education Trust This is a very important appointment for us which will have a significant impact across our academies. We are deeply committed to the progress and success of all our students and young people. Working together, with a shared ethos and values, our close-knit family of schools allows pupils to begin and continue their world-class academic journey throughout primary and secondary school within the David Ross Education Trust. We believe in serving local communities through the creation of excellent schools which provide outstanding education. We have a commitment to continued improvement coupled with great potential for growth and development. We aim to enable all schools to achieve more through being part of the Trust than they could on their own. As our Head of Operations you will liaise closely with principals and other estates managers who focus on expanding our academies portfolio and external consultants. This is a role which I expect to be challenging as well as extremely rewarding for an excellent estates professional with the potential to make a significant impact. I hope you will be interested.” Rowena Hackwood Chief Executive Officer
Welcome
Head of Operations
Information Pack 3
About the Trust The David Ross Education Trust is a network of unique and diverse academies, committed to becoming one of the top-performing multi-academy trusts in the country. Recognised as one of 11 system leaders nationwide, the Trust works with 34 primary and secondary schools across the country. Our schools range from smaller rural primaries with around 50 children, to much larger secondary schools in the centre of urban areas. 82% of the Trust’s primary schools that have been inspected since joining the Trust are now Good or Outstanding, compared to 38% before joining. In September 2017, the Trust’s brand new through-school, Bobby Moore Academy, opened in the heart of the Queen Elizabeth Olympic Park in Stratford, London. The inspirational school, which currently caters for Reception, Year 7 and Year 8 students, will eventually educate, engage and inspire 1,560 primary and secondary school children across two sites that will sit alongside the former Olympic Stadium. Working together, with a shared ethos and values, our close-knit family of schools allows pupils to begin and continue their world-class academic journey throughout primary and secondary school within the David Ross Education Trust. 4 Head of Operations
An academy of choice in our communities: • 12,000 students • 1,900 teachers and staff
• 34 academies • 22 primaries • 11 secondaries • 1 special school
Our strength is our diversity. Each academy has different skills and areas of expertise, and each academy contributes something to the wider network as a whole. Since the formation of the Trust in 2010, the infrastructure to support both the expertise and ambition of these academies has grown and developed. Each academy is now part of a regional hub, a group of schools linked by age group, geography and ambition, which ensures that innovation is captured and best practice embraced. Underpinning this, our Core Team is a dedicated group of educationalists and specialists in their areas. They provide advice and guidance where needed, and enable senior academy leaders to focus on the educational outcomes of their students. The collective efforts of the Trust are having a transformational effect. We are proud that we have supported some of the most improved schools in England – academies that have gone from Special Measures to Outstanding in five terms or where exam results are amongst the most improved in the country.
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Job Description
Responsibilities
Overview: You will lead our operational delivery across our 34 academies with responsiblities for the estates, maintenance, catering, capital investment and our business administration teams. A key part of this role will be engaging with our key stakeholders; including our staff, student and parent communities to ensure our business operations are providing a world class service. Alongside this, you will steer our estates strategy and all property management activities including insurances, utility’s, maintenance, security, fire and projects. Strategic: Review the business structure and process to ensure that they are fit for purpose and the operational teams deliver upon our strategic vision. Ensure the operational side of the business is robust, resilient and compliant with all legal and regulatory requirements; ensuring that our business model is scalable and effectively supports the growth of the network, ensuring that we are leveraging the economies of scale to enable even greater investment in children’s education. Develop programmes for the engagement of all staff and students in the development and implementation of sustainable approaches; Contracts – Review existing contracts for services, works and material supply. Develop a quality and value based framework for services, contractors and suppliers; Procurement – Manage and procure value for money contracts for Software, Catering Energy, Construction and Maintenance Supplier frameworks Sustainability – Review energy usage and generation, and develop policy and implementation proposals. Review existing procedures and make policy and implementation proposals for recycling. Consider the effective development of green travel planning for each site and operation. Consider appropriate methods for carbon offsetting; Training – Develop guidance, advisory notes and training forums for colleagues dealing with Estates such as school/academy Business Managers, building managers etc; Market standards – Review the emerging standards and services of similar organisations and make appropriate recommendations.
6 Head of Operations
Estates and Property Management Leading and managing service areas including Facilities and Asset Management, Health and Safety. Project Delivery: Oversee academies on all matters relating to the development, funding and management of capital works on the sites. Identify and prioritise capital spending requirements and the acquisition and spending of capital grants. Identify and prioritise capital spending requirements and the acquisition and spending of capital grants. Ensure that academies project requirements are translated into coherent, achievable and agreed briefs. Assess and monitor the health and safety impact of projects before, during and at completion to ensure a safe working environment is provided for all concerned and complies with its obligations under appropriate legislation (eg. CDM regulations ). Maintenance and Property Management: Oversee the effective management and maintenance of the Trust’s sites, grounds and buildings and their security, maximizing the use of the Trusts estate to deliver our vision. Review existing maintenance procedures and records. Develop management plans and budgets for local management and central monitoring. Contribute to the development of procedures relating to backlog maintenance Lead on developing tender strategies, contract tendering, contract award, contract management, supplier performance monitoring and reporting Ensuring effective systems of control and management of risks are in place and being implemented effectively. Business Administration: Review the business data provision working with the administration team to ensure that best practice is adhered to. Review the current business systems and process, ensuring that they meet the needs of a growing business. Work with the schools leadership team to ensure that the administration work is providing a customer centric approach ensuring the highest possible standards for our pupils, parents and teaching staff. Scope for Impact: Contribution to the development of the operational function ensuring that is aligned our vision to be a leading provider of education. Ensuring that we have a customer centred approach to education. Ensuring that we are achieving value for money from our supply chain. Ensuring that sustainability and environmental improvements are promoted and implemented wherever possible. Ensuring compliance with all legislation such as planning permission, building control and CDM regulations. Information Pack 7
About You
You will be a leader with an understanding of driving an agenda of change within an organisation. A strategic thinker who is able to see opportunity and solutions in order to deliver a culture of excellence. You will have experience of working with multiple stakeholders to drive business experience improvements, with a highly collaborative approach. You will have a strong commercial outlook that can be integrated into the education sector. A high experience of Negotiating and influencing both internally and externally. The role will require a degree of flexibility and the ability to work well under pressure.
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Applications
Application Process
Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post which should be sent to; Hayley Mintern 020 8892 0115 07530 680 184 hayley.mintern@mrgpeople.co.uk Rob Cullum 020 8892 0115 07973 193 785 rob.cullum@mrgpeople.co.uk
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