Director of Estates Candidate Brief
Contents 1. Executive Summary 2. University of Bristol 3. The Estate and future ambitions 4. The Role
5. Further Information 6. Application Process
EXECUTIVE SUMMARY The University of Bristol is a thriving and international community dedicated to learning, discovery and enterprise. Situated in the heart of Bristol it is a major force in the life and economy of South West England and a world leader in research. For over a century, we at the University of Bristol have inspired generations of students, pushed back the frontiers of human knowledge and served our city-region and the nation with distinction. Today, our University is ranked among the top 50 universities in the world and in the UK’s top five for research. We are also one of the top five targets for the UK’s leading employers of graduates. Our University’s global reputation is testament to the quality and achievements of our staff, the highly talented students we attract and the success of our graduates. Excellence is the benchmark for everything that we do. Our ambition is to be globally renowned both for the quality of our teaching and learning environment and for the excellence and breadth of our research and scholarship – as well as for the strength of the partnerships that underpin them. The culture within our University is highly collegial, which facilitates academic collaboration in both teaching and research. This spirit of partnership extends beyond the University: we enjoy strong links with other world-leading, research-intensive universities, industrial partners and organisations in the UK and across the world. With the upcoming retirement of the existing postholder the University is seeking to appoint an experienced and inspirational leader to take up the role of Director of Estates. The University owns over 600 acres of land in and around Bristol and makes use of over 370 buildings, representing gross space of some 523,000 m2. We have ambitious plans to improve and develop our Estate. In June 2016, the University launched its new strategic plan for the period 2016-2023 and this sets out ambitious plans for the development of many areas of University activity which are to be supported by significant capital investment including the £100 million plus transformation of the heart of the campus along and around Tyndall Avenue, and a new £300 million city centre campus, the Temple Quarter Enterprise Campus. The Director of Estates will take strategic leadership responsibility for the development and management of the University’s Physical Environment and will inspire and manage a diverse team spanning the areas of Facilities Management, Capital Projects Delivery, External Estates, Space and Asset Management, Estates Contracting and Sustainability. Given the location, scale, diversity and complexity of the estate portfolio together with the reputation and ambition of the University this is undoubtedly one of the leading roles of its kind in the HE sector and indeed the wider estates and property industry.
The University of Bristol Bristol is one of the most popular and successful universities in the UK and was ranked within the top 50 universities in the world in the QS World University Rankings 2018. Alongside this, Bristol consistently ranks in the world’s top 100 and UK’s top ten universities in league tables that draw on information about both research and teaching excellence. The University has had a reputation for innovation since its founding in 1876. Our research tackles some of the world’s most pressing issues in the areas as diverse as infection and immunity, human rights, climate change and cryptography and information security. Today, the University employs internationally respected academics and recruits some of the brightest students from across the globe; 12 Bristol graduates and members of staff have been awarded the Nobel Prize. The University currently has 40 Fellows of the Royal Society and 15 of the British Academy – a remarkable achievement for the relatively small institution. We are one of the most popular UK universities, attracting on average eight top-quality applicants for every place, and our graduates are among the most sought-after by employers across the globe. We are fortunate to be located in one of Europe’s most creative, dynamic and liveable cities with which we enjoy a close and synergistic relationship. For many Bristol scholars, the city is an unending source of research opportunities and a laboratory within which to test solutions with potential global impact. For the city, our University is one of its largest employers and a major contributor to its economic, social, cultural and intellectual vibrancy. Our students bring a huge amount of energy and vitality to the city, and in turn our location greatly contributes to the richness of their university experience. The University has a long history of sustainability action, winning numerous awards for its work. Bristol was the first UK city with European Green Capital status in 2015 and our community played a large role in helping the city deliver this. Sustainability remains one of the central strands shaping the University’s vision of the future. The University has over 24,000 students and nearly 7,000 staff. For the financial year 2016/17 the University had total income of £608 million and made a surplus of £47.2 million. Our University strategy , launched in 2016 captures the collective ambition and imagination of our staff, our students and the wider Bristol family. It provides a roadmap that sets out our aspirations to 2023.
The Estate and future ambitions The current Estate The University owns over 600 acres of land in and around Bristol and makes use of over 370 buildings, representing gross space of some 523,000 m2. Teaching and research are concentrated in the University campus together with nearby sites including Berkeley Square, Whiteladies Road, Southwell Street and Lower Maudlin Street. Teaching and research also take place at sites outside Bristol, for example at the Bristol Veterinary School at Langford. In addition, the University makes use of space and facilities in several NHS hospitals, including the Bristol Royal Infirmary, Bristol Eye Hospital, St Michael’s Hospital, Paul O’Gorman Children’s Hospital and Southmead Hospital. The University owns residential properties for students. There are six Halls of Residence at Stoke Bishop, three Halls of Residence in Clifton and two Hostels at Langford. In addition, there are a number of Student Houses within a one-mile radius of the campus, and a few properties arranged as flats for student couples and families. A number of buildings in the campus and elsewhere house administrative offices, catering and recreational facilities and professional services such as the Students’ Health Service and Careers Service. The University’s central administration is based in Beacon House. The home of the Students’ Union in the Richmond Building on Queen’s Road contains a mixture of office and recreational space, and also houses various student support services and houses academic activity such as the Film department. The University’s sports facilities include an indoor Centre for Sport, Exercise and Health, a swimming pool (in the basement of the Richmond Building) outdoor sports pitches and tennis courts and indoor tennis centre at Coombe Dingle and boat houses at Saltford.
The University has a number of attractive gardens, most notable of which are the Royal Fort gardens; the Holmes (opposite Churchill Hall), which is also home to the University’s Botanic Garden; and the gardens at Goldney Hall and Langford House. The University’s building stock is varied. The buildings range in age from late 17th century to 21st century. Many are purpose built, from Fry Building and the Wills Memorial Building dating from the 1920’s, through the 1960’s Richmond Building to the late features three grade I (Clifton Hill House, Royal Fort House and Goldney Hall Grotto) together with thirteen grade II* buildings. The campus falls within four separate conservation areas.
The Strategic Plan - Ambition The University’s new strategy includes explicit reference to the University’s physical infrastructure, it says; ‘Our ambition is to provide a welcoming, well-maintained and inclusive campus that provides the infrastructure, both physical and digital, that our staff and students need to succeed individually and to flourish as a community’. Actions. We will; Continue our rolling investment in high-quality academic infrastructure, with major upgrades of facilities for Mathematics, Engineering, Biomedical Sciences and Geographical Sciences. Explore and develop the options to create an additional campus within the city focusing on business education and its interfaces with other disciplines including health, information and communications technology, science, engineering and the humanities.
Create a highly visible, coherent and welcoming heart to our main campus on Tyndall Avenue by providing new facilities, remodelling and integrating existing facilities, and enhancing the external public realm. Revamp our digital infrastructure to make it more resilient, scalable, flexible and secure, including replacing our data centres, starting a new phase of development in our high-performance computing and investing in new productivity, collaboration and communications tools to allow all staff and students to work and study more efficiently and seamlessly. Engage with strategic partners with a view to enhancing our physical infrastructure in key areas such as medicine and sport and explore the potential for developing a new cultural quarter for Bristol, centred on the University’s iconic Victoria Rooms.
Capital investment The current scale of ambition for capital investment in the mid-term exceeds £500 million. Notable projects include: • The Temple Quarter Enterprise Campus, a new £300 million enterprise campus the will deliver state-of-the-art education and research facilities and will create a campus that is ‘welcoming and inclusive’, to be shared with local communities, visitors to the city and with business and industrial partners alike. • A major strand of the new University strategy is to transform the centre of the main Clifton campus. The University aims to create a highly visible, coherent and welcoming heart to the campus, based on Tyndall Avenue and Woodland Road by providing new facilities, remodeling and integrating existing facilities and enhancing the external public realm. • As part of the wider plans to remodel Tyndall Avenue, a new £80 million library will replace The Hawthorns - a former hotel which currently houses some student accommodation, catering facilities and various offices. This landmark building will integrate with the local built environment, capitalises on the location and views, and extend the landscaping from Royal Fort Garden throughout the whole precinct. • Work is currently ongoing to deliver the renovation and remodelling of the Grade II listed Fry building to provide a state-of-the-art new home for the School of Mathematics. • We are in the planning stages for the development of a new, world class facility for research and teaching for the School of Humanities.
The University of Bristol Director of Estates JOB DESCRIPTION Introduction
The University owns over 600 acres of land in and around Bristol and makes use of over 370 buildings, representing gross space of some 523,000 m2. Teaching and research are concentrated in the University campus together with nearby sites including Berkeley Square, Whiteladies Road, Southwell Street and Lower Maudlin Street. Teaching and research also take place at sites outside Bristol, for example at the School of Veterinary Science at Langford. In addition, the University makes use of space and facilities in several NHS hospitals, including the Bristol Royal Infirmary, Bristol Eye Hospital, St Michael’s Hospital, Bristol Royal Hospital for Children, and Southmead Hospital. The Director of Estates takes strategic leadership responsibility for the development and management of the University’s Physical Environment and will inspire and manage a diverse team spanning the areas of Facilities Management, Capital Projects Delivery, External Estates, Space and Asset Management, Estates Contracting and Sustainability. The Director of Estates is a senior and significant management post at the University of Bristol. Although the post holder is responsible for the development, management and operation of the University’s estate, they need to be a general manager of the highest calibre who can make a significant contribution to the development and delivery of the University’s wider strategic aims and objectives and its operation policies. They are expected to play a key leadership role within the University’s professional services team. Main Job Purpose To lead and manage the Estates Division and University-owned land and property so as to provide a physical environment that is efficient, adaptive and responsive, in both the short and long-term, to the strategic aims, objectives and priorities of the University. Statement of Responsibilities • Providing professional input and advice to the University’s senior management team on all matters relating to estates and buildings to ensure that academic priorities can be realised in a timely and cost-effective manner. • Creating and maintaining a strategic estate plan (over a 3 – 15 year timescale) in line with the overall corporate objectives of the University. Leadership of estates strategy development and estate masterplanning. • Defining for the Estates management team their overall objectives and targets in support of the Estate Strategy and monitoring results to ensure that planned objectives and services levels are met. • Directing the activities of the Estates Division through a common management framework relevant to each of the disparate departmental units. The activities of the operation units vary from the delivery of “on the ground” services to the development of long-term estate strategy. • Formulating forward strategies and plans, working closely with the CFO, for expenditure on physical developments to be included in the University’s capital budget.
• Directing the overall programme of capital projects to ensure that: o The University’s exposure to financial risk is controlled o The final project result Provides facilities that are economic to run, reliable and flexible in future use. Delivers the outcomes required by the university and its academic and other key stakeholders. • Leadership of property and asset management of University owned property. • The University’s vision of the future includes sustainability of one of its key themes. This role has responsibility for the Sustainability team and should provide leadership to help realise the University’s vision. • Taking overarching responsibility for the Estates division budget, allocating the resources to the various areas in line with the strategic priorities of the University. • Setting and monitoring the professional standards required of Estates staff, having regard to quality expectations as well as relevant statutory and regulatory requirements. • Monitoring the skills and capability of professional staff to ensure that they have the required professional competencies relevant to the risks and statutory responsibilities that each Department carries. • Ensuring that performance is managed effectively through objective setting and personal development plans to support and improve the delivery of a high-quality service. • Acting as the prime point of contact for senior academic and professionals services staff to provide professional guidance on estates or related issues concerning services provided by the Division. • Keeping abreast of planning policy through the local and regional spatial development frameworks ensuring that the University’s long-term interests are both represented and protected as far as possible. This requires formal representation of the University at specific planning fora and also through formal written representation processes.
Relationships and Contacts Line Manager:
Registrar and Chief Operating Officer
Line Manager to:
Deputy Director of Estates and Head of Facilities Management Director of Capital Projects Head of Space and Asset Management Head of Estates Contracting Head of External Estates Head of Sustainability Personal Assistant
The University of Bristol Director of Estates Internal Contacts
The Director of Estates works closely with the Vice-Chancellor, Deputy Vice-Chancellor, Chief Financial Officer, Pro-Vice-Chancellors, Deans, and other academic staff across the University. The Director of Estates also works closely with the lay Chair of the Estates Committee – a committee of the University’s Board of Trustees – and attends meetings of the Finance Committee of the Board of Trustees. In the main the focus of the work with these contacts will be strategic reviews of the early stages of projects and initiatives, to ensure that long-term deadlines are achievable, and that issues and interdependencies are fully understood and owned at a senior level. The post-holder is a member of the University’s Management Team (UMT) as well as the Professional Services Leaders Group (PSL). The Director of Estates regularly prepares and presents papers to UMT, PSL and the Estates Committee to ensure that the Senior Team and Board of Trustees are fully briefed and co-ordinated in relation to initiatives and issues involving the Estate. The Director of Estates works very closely with all Divisional Heads across a range of areas with particular close liaison with the Deputy Chief Operating Officer and Chief Information Officer, the Director of Human Resources and the Deputy Registrar. There are regular day-to-day contacts with Heads of Department in Estates to manage the delegated duties for which they hold responsibility. External Contacts External relationships are diverse across a range of bodies including consultants, suppliers, the wider construction and property market and a host of external partners. The Director of Estates works closely with Directors of Services and Councillors at Bristol City and North Somerset Councils to monitor the external environment and to ensure that future plans are aligned in to relevant regulatory processes. The Director of Estates and their Team frequently act as the “friendly face” of the University to local residents and their representative bodies, most of whose concerns relate to the physical impact of the University on their neighbourhoods. The Director of Estates takes the lead role in the interaction with the wider property, construction and facilities management market to include both the potential supply chain of the University and potential development partners from both the public and private sectors. Contact with the Police, including Special Branch, may be required, although the normal channel of contact is through the Head of Security. There are regular contacts with Police Divisional Commanders in relation to general crime issues affecting the University and the City. The Director of Estates maintains key contact relationships with estates staff at the Higher Education Funding Council for England (HEFCE) to ensure that funding initiatives are anticipated and so that bids and projects receive the necessary approval.
The University of Bristol Director of Estates PERSON SPECIFICATION Knowledge, Skills, Experience and Qualification • Extensive experience of leading the development and implementation of estates/property/real estate strategy to support an organisation’s corporate strategy. (Essential) • Experience of making a significant contribution at a senior level to the development and implementation of strategy in a complex organisation. (Highly desirable) • Experience in an estate/property/real estate leadership role across a large-scale property portfolio with significant operational land and property holdings and live 24/7 operations in an urban environment. (Essential) • Experience and ability to motivate and lead a large scale and diverse team within a large, complex organisation. (Essential) • Track record of leading large scale, complex capital programmes consisting of both refurbishment and new build development projects or programmes. Experience of planning and managing large scale capital budgets. (Essential) • Track record of leading the provision of operational estates and facilities management services such as estates maintenance and compliance, soft FM, and grounds management and associated operational budgets. (Highly desirable) • Experience of working with development partners from the public and private sectors to realise major joint venture capital development projects. (Highly desirable) • Knowledge and experience of Environmental Sustainability. (Essential) • Considerable experience and skill in negotiation of complex contracts and agreements. (Essential) • Experience in the management and recovery from serious emergencies or disasters. (Highly desirable) • High level skills in one-to-one and group communication, persuasion, and diplomacy, in the face of potentially challenging audiences. (Essential) • Ability to communicate vision (Essential) • Possessing the emotional intelligence to operate successfully in a leading HEI. (Essential) • Relevant chartered professional membership in a relevant discipline (Highly desirable)
FURTHER INFORMATION Why work with us?
The University of Bristol strives to ensure working life at the University is productive, rewarding, enjoyable and healthy with a commitment to staff development, a range of initiatives to support staff well-being and excellent opportunities for achieving work-life balance.
In addition to a salary to attract industry-leading candidates, the University provides a number of other benefits outlined below. • A generous holiday allowance (38 days rising to 40 days after 5 years’ service) • Excellent pension provision • A range of financial benefits including staff discounts and help with relocation costs for eligible staff. • Support with travel/commuting • One day’s paid leave per year to undertake volunteering. Further information on working at the University can be viewed at www.bristol.ac.uk/jobs/staff-benefits/ Bristol has topped the list of the “best places to live in Britain”. The city has been named as the UK’s most desirable location in the Sunday Times Best Places to Live Guide 2017. Equality, Diversity & Inclusion The University of Bristol is committed to creating and sustaining a positive and mutually supportive working environment for our staff and an excellent teaching and learning experience for our students, where staff are equally valued and respected, and students are encouraged to thrive academically. As a provider of employment and education, we value the diversity of our staff and students and this is reflected in our Vision and Strategy.
“The diversity of our staff and student populations make our University the great and vibrant place that it is. We place a huge amount of value on the vast range of experience and perspectives our people bring to the institution.” Professor Hugh Brady, Vice-Chancellor
APPLICATION PROCESS For a confidential conversation please contact our advisors Ben Duffill (email@example.com) and Michael Hewlett (firstname.lastname@example.org) of The Management Recruitment Group on 0207 959 2368. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering
In order to achieve and maintain excellence, we aim to create an environment that respects the diversity of staff and students and enables them to achieve their full potential, to contribute fully, and to derive maximum benefit and enjoyment from their involvement in the life of the University. The University therefore welcomes and encourages job applications from all sections of the local, national and international community. We will select the best candidate solely on the basis of merit and ability to do the job. Unjustifiable discrimination based on gender, race, age, disability, religious or political beliefs, sexual orientation or any other reason will form no part of our selection process. Data provided on equality and diversity will be used in compliance with the University’s Data Privacy Statement in relation to the recruitment process and to help the University to monitor the effectiveness of its Equality and Diversity policy in this area.
letter (of not more than 2 pages). Applications should be sent to email@example.com and firstname.lastname@example.org The closing date for applications is Sunday 22nd April 2018.
MRG longlist interviews will take place during the weeks commencing 30th April and 7th May 2018. Panel interviews will take place at the University of Bristol on Thursday 24th May 2018. As a dynamic community dedicated to learning, discovery and enterprise, the University of Bristol recognises the value of a truly diverse workforce and the contribution that every individual can make.
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