Principal Duties and Accountabilities of the Role • Maximise all opportunities to generate and increase rental income for the fund (currently £2.8million operational income) and minimise wherever possible void period of rental properties. Effectively manage service delivery (and rental income) via approved managing agents through regular daily communication and regular performance reviews. • Full transaction management of purchases and sales (property transactions range in value from one million to several million pounds). Work closely with all stakeholders (agents, solicitors, occupiers, PCC, surveyors etc) to manage the complete process of new purchases, sales or transfers of ownership. Including but not limited to, negotiating appropriate fee arrangements, negotiating price, instructing appropriate professional team (solicitors, agent, valuer, building surveyor etc), undertaking pre-acquisition due diligence examining survey reports, title reports, and searches, assisting solicitor enquiries and ensuring that legal documents are executed and arrange for transfer of funds. • Statutory work and legal enquiries: Liaise with Church Commissioners, Patrons and PCCs in regard to those properties governed by the Church Property Measure, New Parishes Measures or acquired under the Value Linked Loan Scheme- in particular, the obtaining of formal approvals to purchase, sell or let properties. The frequent handling of queries about the ownership of property and in particular, in resolving boundary disputes with the assistance of reference to Title documents and research from the archives. • Reporting to committee: Prepare DFC business case reports for presentation to the Diocesan Finance Committee, and either presenting those cases at meetings or by email under delegated
powers. Follow the agreed formal DFC process to gain approval for transfers of ownership for instance changing title ownership from parsonage to fund. • Execution of Deeds: Ensuring that all documentation is in place, obtaining approvals and seeking signature to Deeds by members of the Fund prior to return to the solicitors. • Regularly monitor compliance of all lettings (via managing agents) to include gas safety, EICR, asbestos surveys, rent deposit scheme, EPCs HMO licencing and fire-safety works. • Identify, report and aim to resolve legal matters regarding property irregularities such as land ownership, boundary disputes, repair/maintenance liability, squatting, adverse possession. • Pre-vacation inspections: Make arrangements with outgoing clergy before they resign/retire to assess property condition, the future need for works, its long-term suitability and whether it ought to be let during the vacancy, issuing subsequent reports and liaising with Archdeacon/Bishop on timetable for new appointment and future use of the property. • Tracking clergy moves: Maintain a robust record of when Clergy move in and move out of properties to ensure an accurate record of occupant contact details is kept. Working closely with the team, seek out opportunities to improve process and work flows with a particular focus on tracking clergy moves and updating contact details. • Lettings: Seek the advice of appropriate letting agents and attend vacant property inspections to agree pre letting works or recommending any necessary scheme of refurbishment in order to secure a tenancy, appointing an agent in letting or management role and ensure tenancy agreements are properly executed.
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