CITY CLERK
CITY CLERK SUMMARY OF SERVICES
The City Clerk Department encompasses Legislative Services, Office of Records and Information, Central Reception, Mail Center, and Duplicating Center. The Department connects the City and citizens with public information through the use of advanced technology; provides administration of state campaign finance and conflict of interest regulations per the 1974 Political Reform Act, as w ell as the City’s Lobbyist Regulations; manages general and special municipal elections; provides oversight for public meetings per the Ralph M. Brown Act and City Council Policies and Procedures; manages agendas and official records for the City Council, commissions, boards, and committees; processes and retains agreements, resolutions, ordinances, and liability claims; operates a centralized Records Division that oversees the lifecycle of City records; manages the Electronic Content Management system and Irvine Quick Records, a web interface to access public records online; processes all public records requests and subpoenas; maintains the citywide Master Forms Catalog and develops electronic forms and workflow; and facilitates a professional level, full-service Central Reception, Mail and Duplicating Center that provides citywide support to all departments. Conducted the November 8, 2022 General Municipal Election. Conducted orientation/on-boarding of new Commissioners and Committee Members. Continued to manage costs through an expansion of digital environments, enhanced efficiency, and transparency by automating manual business processes through the use of electronic forms and workflows. Continued to increase functionality of the Cit y’s Electronic Content Management system, OnBase, to provide intuitive and efficient document retrieval for the public and staff. Continued to increase availability of public documents in Irvine Quick Records. Continued to develop digital forms to allow for online submissions, increasing accessibility, service, and reducing processing times. Accomplishments
Performance Measures
Dept Goal
2020-21 Actuals
2021-22 Actuals
2022-23 Actuals
2023-24 Budget
Department Performance Measure
Target
Percentage increase of City documents available Irvine Quick Records
2%
2%
2%
2%
2%
I
Percentage of citywide forms digitized within established timeframe
100%
80%
68%
100%
100%
II
Percentage of services provided within legal time frames
100%
100%
100%
100%
100%
III
Number of digital board installed within established timeframe
4
0
0
4
4
IV
122
FY 2023-25 Adopted Budget
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