ADMINISTRATIVE SERVICES
PURCHASING SUMMARY OF SERVICES
The Purchasing Division provides strategic procurement, contracting, and warehousing services to all City departments. The Division’s use of best practices ensures the City tactically sources quality services and goods to achieve the best value with taxpayer dollars. Additionally, it makes certain the City adheres to all applicable laws and regulations. Direct cost savings are realized through the competitive bidding process and use of cooperative agreements. Indirect savings are accomplished through the streamlining of business processes and leveraging available rebate programs. The Purchasing Division manages and administers the City’s contracts for goods and services. In addition, multiple valuable and streamlined programs are managed by this Division, including the Purchasing Card Program, Consultant Team Program, and Surplus Property Disposition. It also manages the City’s central warehouse, where frequently used items are received, inventoried, and later delivered to City departments. Accomplishments Awarded the “Achievement of Excellence in Procurement” by the National Procurement Institute for the 17 th consecutive year.
Implemented, simplified, and streamlined procurement procedures.
Rationalized competitive bid thresholds for all procurements by matching the thresholds set forth in the California Uniform Public Construction Cost Accounting Act.
Simplified the procedure for informal competitive procurements.
Incorporated DEI-related objectives into Purchasing procedures.
Streamlined non-competitive procurement processes.
Performance Measures
Dept Goal
2020-21 Actuals
2021-22 Actuals
2022-23 Estimate
2023-24 Budget
Performance Measure
Target
II
Percentage of vendor insurance compliance
95%
95%
93%
95%
95%
II
Percentage of accuracy of annual inventory audit
95%
99%
100%
95%
95%
FY 2023-25 Adopted Budget
139
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