• Provide timely communications on facilities activity ensuring any impacts on Institute operational requirements are minimised. 2. Strategic planning of capital infrastructure • Develop and maintain a site masterplan and facilities strategy that provides a working vision for the future of the site in line with each Institute’s long term plans. • With the Finance Director and Institute representatives, plan for Facilities capital projects and the associated capital expenditure profile projecting five years forward for inclusion in annual business plans. • Ensure credible forecasts of long-term capital requirements for incorporation in business plans. • Work with the Institutes’ senior teams and science/operational representatives to understand how their science strategies influence the infrastructure requirements and future development. • Manage the process for preparation of Business Cases for capital projects to support funding applications, and support institute representatives with any business cases they are leading. • Prepare a facilities Annual Report to each of the Institutes’ Governing Councils or Board of Trustee Directors and regular reports to NBIP Executive, and co-ordination committee. 3. Ensure all capital projects meet their objectives • Oversee capital project processes which include: o setting up a robust governance structure and procedures for large capital projects, including regular steering group meetings, chaired by a representative from the operational and science customer group; o ensuring extensive involvement of key scientists/operational leads and users in briefing and design processes; o and ensuring that protocols for design, quantity-surveying, procurement, project management and cost control of all construction projects are established and managed to meet public procurement rules. • Establish appropriate procedures to monitor project performance. • As appropriate lead major project teams. • Liaise, co-ordinate and communicate with project stakeholders such as user-groups, Institute management, Finance team, BBSRC and, where relevant, local community. • Agree future capital requirements with Institute management, Finance Director and BBSRC, and regularly review priorities. 4. Manage key contracts • Ensure effectiveness and VFM of high value contracts e.g. catering, security, and waste. • Regular performance reviews of external contracts with regular re-tendering of high value cotracts. • Seek VFM improvements from external service providers. • Manage the energy reduction strategy for the site and oversee the cost & quality of utility contracts.
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