PROPERTY DAMAGE: COST CONTROL
• Create a job project code for charging all direct out-of-pocket expenses related to loss activities, including materials, supplies,vendors, contractors and other items. If necessary, create sub- accounts to group similar expenses into different categories: − Cleanup (e.g., broken glass,water accumulation, mud). Debris Removal (e.g., strewn tree branches, residuals from flood waters). Document with photos − ProtectionandPreservationofProperty (e.g., cover openings, windows,roof) Furniture, Fixtures and Supplies (e.g., desks tables, chairs, office supplies,etc.) − Property of Customers andAssociates (e.g., personal effects on site and in Associate lockers) • Explain costs with a line-item description, and support it with an invoice, P.O., or receipt with adequate descriptions (provide photos) for the charges. Direct all vendors and contractors to be thorough and complete in the descriptions of work performed, including specificareas worked, descriptions of parts andservices provided, and dates work was performed. • Internal Labor — Track any non-exempt or incremental exempt Internal Labor expenses associated with loss cleanup, debris removal, inventory/damage assessment, etc. This should be identified by name, dates, hours, rates,benefit rate/percentage description of activities and whether the person is hourly/salaried. BUILDING – MITIGATION & REPAIRS/REBUILD • Complete any necessary temporary repairs to protect the affected property. Document with photos • Notify restoration/remediation contractors if needed with assistance of your Regional Director of Facilities • Restore sprinkler system if affected and obtain outside security to protect any exposed property and or conduct a fire watch • Secure applicable contracts for building and groups on site • Consult with adjuster’s building consultant to obtain agreement with scope • Identify any long lead time for building materials • Prepare total estimated cost of rebuild (secure estimates from approved vendors if possible) — Request advance based on known costs • Prepare timeline for rebuild • Document modifications to original buildings, if any. Supply photos of original structure • Document modifications due to building code changes or other regulatory requirements if any
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