Assistant Bursar Candidate Pack
Contents
Background
Dukes Education
Welcome from the Founder
The Role
Person Specification
Application Process
Founded in 2006, the Knightsbridge School is a co-educational day school for children aged 3 – 16 years old located in the heart of central London.
With a pupil roll of 430 and over 100 members of staff, the school is a community that not only pro- vides exceptional academic expertise but also oozes energy, enthusiasm, fun and warmth with children that genuinely love learning, in and out of school. Central to this ethos is the ‘KS Code’ which underpins a culture of kindness and collaboration. Originally housed in two mansion blocks, there are well-equipped classrooms, a science laboratory, an ICT suite, an in-house catered dining hall, a performing arts studio, music rooms, a library and an art studio. Knightsbridge School was acquired by Dukes Education in the summer of 2018 and has seen such high demand for places that it has extended its educational provision up until GCSEs from Septem- ber 2020.
Founded in 2015, Dukes Education is a collection of the UK’s finest nurseries, schools and colleges, as well as summer schools and consultancy services — all united in their passion for nur- turing students and helping them thrive.
We are highly selective about which schools and organisations join us. Our family is small and close knit, which we carefully curate to ensure there is harmony amongst our teams.
Being part of the Dukes family means we can all come together to share experience and expertise, supporting each other to achieve the extraordinary.
There’s power in the collective, our results are outstanding, but there’s more to us than that. Our students benefit from constant sharing of best practice; developing culturally and socially, whilst enjoying a rounded education.
“In 2015, I founded Dukes Education. The beginning of the Dukes story is simple. I wanted to do something I love, and I love developing young people. I’ve been inspired by many individuals throughout my involvement in finance, the military and sport. Growing up with dyslexia meant I had to find my own way to succeed – but the encouragement and support of my family and school was crucial. I wanted to give others the chance to be successful against the odds and in the face of obstacles.
On every publication, email or letter from Dukes Education, you will see a small crown next to our name. When Dukes began, we decided to use a sign that expressed everything we wanted the company to be. The Dukes crown symbolises our ambition to be at the absolute top of the education sector – a mark of recognised quality. It also symbolises the ambition of our students and parents. They come to us for schooling, guidance and expertise because, in their own way, they want to build a ‘crown’ of achievement themselves. Our mission is to be the best at helping them to do this. Everything we do at Dukes is driven by a strong desire to nurture young people so they can achieve their true potential. I am so excited for our future. We are in a privileged position: we have a unique opportunity to create dreams and inspire excellence in our students. Only time will tell what lies ahead but we will continue to evolve and have fun while we create and inspire!
Welcome to Dukes Education.”
Aatif Hassan
The Role
Reporting directly to the Bursar you will be responsible for coordinating all aspects of financial plan- ning and management.
The ideal candidate will be an adept finance professional with strong technical and commercial ca- pabilities. In keeping with the ethos of the school, you will also be an excellent communicator with a natural enthusiasm and flexibility to engage across a broad range of stakeholders and activities.
In addition, this full-time role proposes an exciting opportunity for an ambitious individual who longer- term aspires to develop a career as a school Bursar.
Accounts Payable
Accounts Receivable
• Process all incoming invoices, entering the details onto the system and ensuring correct authorisations are obtained;
• Issue termly invoices to parents, accurately and on time, both for core fees and all incidentals; • Follow up with parents to ensure that fees are paid by the required deadline, escalating situations of concern to the Bursar as necessary; • Manage the receipt of monies for trips, extra-curricular activities and other ad-hoc events, banking the monies and accounting for them as required.
• Reconcile supplier statements to the ledger to ensure no discrepancies;
• Arrange the payment runs by BACS and cheque as appropriate;
• Respond to and resolve supplier queries.
Cash Management
Budgeting
• Reconcile the bank statements on a daily basis and advise Bursar that cash is available to meet committed expenditure; • Manage petty cash ensuring that all cash payments are supported by receipts and that sufficient cash is available for ad-hoc needs, reconciling the balance monthly and journaling all entries correctly.
• Assist the Bursar in preparing information for budgeting, including actual expenditure for current year and forecasts for coming year; • Work with budget holders to propose future year’s budget for review by the Bursar and approval by the SLT and Directors;
• Work with the budget holders to assist them in managing their expenditure.
Business Information
General Accounts
• Prepare the monthly management accounts, running the pre-set routines and amending these routines as necessary to provide the required information; • Assisting the Bursar in analysing major areas of expenditure and based on this analysis, identifying where costs can be saved without a negative impact on quality.
• Reconcile control accounts to ensure that they align with detailed accounts;
• Prepare all year-end journals, accruals and prepayments, recording these accurately on the system and running year-end routines; • Maintaining the ‘Fixed Asset Register’ in the form agreed by auditors and prepare schedules of Fixed Assets and depreciation as required.
Payroll – Finance Aspects
• Check that the payroll bureau has carried out the school’s payroll instructions correctly and that all payroll paperwork is in order;
• Make the resultant third party payments, including pension, tax and NIC;
• Post all payroll transactions and reconcile the payroll control accounts.
Audit Preparation and Management
• Manage the preparation for the annual audit, collating and checking information as required; • Provide any additional information and answers to questions as required by the auditors.
A minimum of 2+ years’ accountancy experience
Essential
Proven knowledge of financial and payroll systems
Essential
Experience of interacting with suppliers and customers
Essential
Advanced Excel skills (macros, pivot tables, complex formulae)
Essential
Excellent verbal and written communication skills
Essential
Pleasant, friendly manner
Essential
Good communication skills
Essential
Pleasant friendly manner with parents
Essential
Excellent attention to detail
Essential
Organised way of working
Essential
Confident analytical ability
Essential
Experience of Xero
Desirable
AAT or ACCA qualifications
Desirable
Experience of working in a school
Desirable
The school is committed to safeguarding and promoting the
welfare of children and young people and expects all staff and volunteers to share this commitment.
Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post. Applications should be sent to our recruitment advisors; The Management RecruitmentGroup.
Closing date for applications is Sunday 18th October 2020.
Adam Spencer
T: 020 3962 9900
M: 07989 435 960
E: adam.spencer@mrgpeople.co.uk
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