Disciplinary action imposed because of a University Conduct Hearing outcome may be appealed in a student’s Guardian portal at cwu.guardianconduct.com . Additional documentation can be submitted to the Office of Student Rights and Responsibilities at Student.Conduct@cwu.edu. Appeals must be submitted within the applicable time to be considered. • Students seeking to appeal disciplinary action imposing a conduct suspension or conduct dismissal must submit a completed appeal form within 20 days of the outcome. • Students seeking to appeal any other disciplinary action must submit a completed appeal form within 10 days of the outcome. If a student is appealing a suspension or conduct dismissal, the student is afforded the regular rights and responsibilities of all other students pending the outcome of the Student Conduct Council findings and can register and attend classes. More information on disciplinary appeals and how to submit them can be found online at cwu.edu/student-rights/student-conduct- code-appeals . PARENTAL NOTIFICATION CWU may notify parents regarding the following conduct situations: • Documented behavior indicating a risk of harm to self or others. • Documented violations of the controlled substance policy. • Second or third violations of campus alcohol policies or state laws. • Parents may be notified of a first-time violation of campus alcohol policies or state laws if it involves a medical emergency, vandalism, any violence, or gross disrespect of residence hall staff or law enforcement officials. Off-campus violations of underage drinking or other infractions may be referred to the Office of Student Rights and Responsibilities for sanctioning through the discretion of local court officials or law enforcement agencies. Any questions regarding parental notification, or to seek additional information regarding a parental notification letter that you may have received, can be directed to the Office of Student Rights and Responsibilities at 509-963-1817. FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) The Family Educational Rights and Privacy Act affords certain rights to students concerning their education records. The primary rights afforded are the right to inspect and review the education records, the right to seek to have the records amended, and the right to have some control over the disclosure of information from the records. Education records are those records, which are 1) directly related to a student and, 2) maintained by an institution or a party acting for the institution. FERPA gives students who reach the age of eighteen or who attend a post-secondary institution the right to inspect and review their own records. An institution is not required to disclose information from a student’s education records to the parents of dependent students but may exercise its discretion to do so. Housing and Residence Life does not do this unless written approval has been granted by the student. Section 952 of H.R.6, the Higher Education Amendments, allows institutions of higher education to disclose to parents violations
of local, state and federal laws as well as institutional policies and rules governing use or possession of alcohol or controlled substances. Parental notification is one part of CWU’s sanctioning procedure for underage alcohol use and other university violations. The University reserves the right to contact parents regarding matters that concern students’ safety and wellbeing. RELEASE OF INFORMATION Parents, guardians or other family members wishing to contact the university regarding a student’s conduct, academic, or financial information must have a Release of Information on file with that specific student. This release states that the student gives a specific individual permission to access certain information regarding their student records. Without a release of information on file, no university official can share any information with anyone other than the specific student. Students can change their release of information at any time and as many times as they would like by going to their MyCWU student dashboard. FINANCIAL APPEAL PROCEDURE WAC 106-124-011 FINANCIAL OBLIGATIONS OF STUDENTS - APPEAL PROCEDURE. Every student has the right to appeal an assessment by the university of a fee, fine, charge, debt, or other financial obligation by filing a written petition with the appropriate dean or non-academic area director, stating the student’s reasons for challenging the validity of the assessed obligation. The written petition must be filed within 10 days after the notice of assessment is sent to the student. Housing and Residence Life Directors or their designee, shall review the university’s decision to assess the fee, fine, charge, debt, or other financial obligation in light of the student’s petition appealing the assessment and shall render a decision that shall be final. Appeals regarding housing contracts, fees, or charges may be sent to Housing and Residence Life, Central Washington University, 400 E University Way, Ellensburg WA 98926-7513 or you can email Housing@cwu.edu. MAINTENANCE AND RELATED SERVICES REPORTING MAINTENANCE PROBLEMS It is the resident’s responsibility to immediately report room damages or deficiencies to either the senior resident assistant, RA, or facilities services at 509-963-3000 or cwu.edu/facilitie s so that repairs can be made. The response time will depend on the nature and severity of the maintenance problem, but we will respond to all problems in a timely manner. When calling about a maintenance problem, it is important to give your name, residence hall, room number, and telephone number. Please be very specific about the problem and location. We want to help keep your residence hall and room in an orderly condition by repairing items when they become faulty or damaged. If a problem occurs after normal business hours or on weekends, contact the on-call phone number for your area and they will determine if the problem is severe enough to call a maintenance person. If you cannot locate your residence hall manager or RA and you believe there is an emergency maintenance problem, call facilities services at 509-963-3000 and they will notify the appropriate people. If you call University Police to report an emergency and a maintenance person is called, you may be charged for their time if it is not an emergency.
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