T h e r o l e
T h e r o l e
Principal responsibilities:
11. Receive and assess any application for claims, seeking advice as appropriate from the University’s advisors, advising on validity of same and making sound recommendations to the Project Sponsor and Project Board. 12. Monitoring that commissioning and inspections are being carried out by the Independent Tester (Atelia). 13. Ensuring University is appropriately represented at handover of buildings along with any University Stakeholders. 14. Establish and maintain, throughout the Contract, all Contract records including, but not limited to, contractual documentation, communications, and any performance tracking. 15. Throughout the Contract, identify issues and risks as soon as they arise and manage these, by suggesting solutions and strategies to address them. This includes ensuring Risk Registers are kept up to date. 16. Identifying defects and bringing them to the attention of the University. 17. Issue of monthly reports to the management board that should include the following: o Statement on H&S
18. To prepare and submit regular reports on progress against programmes, budgets and briefing objectives. 19. Act as “Secretary” to the Project Board designated to oversee the development of the project/(s), including the preparation of reports, agendas, minutes and presentations. 20. Any other duties as may be assigned from time to time by the Deputy Director of Estates (Capital and Development) or their nominee. 21. Work within the University’s standards and procedures. These duties are a guide to the work that the post holder will initially be required to undertake. They may be changed from time to time to meet changing circumstances and do not form part of the contract of employment.
1. Relationship Management: establishing, supporting and maintaining relationships, communication routes and systems throughout the life of the contract so that a sustainable partnership of trust and respect is maintained. 2. Administration of the contract: Ensuring obligations and responsibilities defined under the contract are met, ensuring, risks, payments under the contract, reporting and change are all managed effectively so that value for money and continuous improvement are achieved. 3. Ensuring that the University meet all of its contractual obligations under the Project Agreement (PA). 4. Within any delegation act as University Representative under the Project Agreement. 5. Documenting and accurately relaying the University instructions and clarifications. 6. Building and maintaining a virtual team, environment consisting of colleagues across the University (i.e. Finance, Housing, Facilities Management and Student Experience) and other external advisers such as legal and cost consultants etc. 7. Coordinating the review of information prepared by the contractor and tracking any comments on same ensuring actions are closed or responded too. 8. Considering items submitted by the contractor for ‘approval’, as required by the employer’s requirements and the Project Agreement. 9. Managing change control procedures, in conjunction with Finance, to robustly protect the University’s interests and ensure value for money is achieved in all areas. 10. Reviewing the progress of the works and preparing reports for the University Project Board.
o Report on Construction Quality
Programme – Including next phased occupation Defects
o Interface issues
Items previously identified and progress on same New issues to be addressed Possible future issues
o Stakeholder Engagement
Meetings in past period and issues / actions to be addressed Future engagement Communications
o Budget reporting (with support from Finance)
Made with FlippingBook flipbook maker