Job description
• Use of internal finance package, Kinetic Solutions, to input financial information and to extract important financial information. • Ensure the payment of invoices is completed in line with company procedures as set out by Liberty Living. • Maintain full and up-to-date knowledge of the Company’s banking procedures and ensure all relevant staff are competent in the receipt of payments within the residence. • Financial management through full and correct receipting and use of the WPM system. Daily banking and reconciliation of all payments, liaising with the Accounts Department accordingly. • Manage petty cash for the residences ensuring regular reconciliation and correct authorisation for use. • Submit a monthly credit card claim for goods and services purchased where credit facilities is not available. • To procure goods and services in accordance with the Company’s procedures, using nominated suppliers where feasible and following the procedure for sourcing contractors, completing reactive tasks, contracting with service providers and managing supplier relationships in line with policy. • Manage all aspects of Health & Safety of the residences from both client and staff perspectives, ensuring the team are trained to the required standard. Follow policies and procedures dictated by current H&S legislation under the guidance of the Liberty Living’s Health & Safety Committee. • Ensure all statutory checks are completed including fire alarm testing, emergency light testing, monthly checks, emergency equipment and emergency evacuation practices. • Complete and review staff Risk Assessments. • Manage the reporting and investigating of incidents, accidents and near misses that occur on site or in relation to staff/customers/visitors, following escalation procedures and in collaboration with the ROM and Heads of Department. • Responsibility for ensuring staff are trained and always aware of their duties as set out in the Emergency Action Plan. Health and Safety Management
Information Technology and Communications
• Manage the IT and Telecommunications service delivery and infrastructure in line with Liberty Living guidelines. • Ensure staff have a full understanding of and undertake compliant working practices in relation to online security, PCI DSS and GDPR.
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